When you switch payroll or HR systems, you still have to retain years of payslips, tax forms and employee records for IRS, SOX and state audits. Syntra ETL extracts and archives payroll & HR data from Paylocity, ADP, UKG, Workday and 30+ other systems into a secure, queryable archive — so you can decommission the old platform and stop paying its license while keeping audit-ready access. Migrate to Oracle Fusion, another HRIS, or simply retain.
You can't delete it and you can't afford to keep the old system live just to read history — payroll and HR records carry some of the longest legal retention requirements of any business data.
IRS rules require payroll tax records to be kept for at least four years; SOX-driven retention commonly runs seven years; many states, benefits plans and union agreements require longer. After a payroll or HRIS switch, most organizations keep the legacy system on a maintenance contract purely so they can produce a payslip or W-2 when an auditor, former employee or attorney asks — paying license and hosting for a system nobody transacts in.
Syntra ETL ends that. We extract the full payroll and HR record — payslips, tax forms, employee master, benefits, time and deductions — validate it, and load it into a secure archive with self-service and API access plus audit reporting. You decommission the source, cut the recurring cost, and still answer every retention request. Whether you're moving to Oracle Fusion HCM, another HRIS, or a government system such as Tyler MUNIS, the same extract feeds the migration or the archive.
The complete payroll & HR record, retained and queryable.
Every historical payslip and earnings statement, reproducible on demand for employees and auditors.
Year-end and statutory filings preserved exactly, with reprint-ready fidelity.
Worker records, employment history, benefits enrolments and dependents.
Timecards, leave balances and accrual history that underpin pay calculations.
Court orders, garnishments, loan and benefit deductions with their full audit trail.
Self-service search, API access and BI outputs (OAC, Power BI, Tableau) over the archived data.
A governed path from a live legacy system to a compliant, queryable archive.
Inventory the payroll/HR data in scope and map the retention obligations — IRS, SOX, state, benefits and any union or contractual rules.
Pull payslips, tax forms, employee master, benefits, time and deductions from Paylocity, ADP, UKG, Workday or your system, including documents.
Normalize and validate the data, reconciling totals against the source so the archive is provably complete.
Store in an encrypted, access-controlled archive with retention policies applied per record category.
Stand up self-service search, API access and audit reporting so HR, finance and auditors can retrieve records without the legacy system.
Retire the old payroll/HR platform and stop paying its license and hosting, with a documented retention plan in place.
The obligations a payroll & HR archive has to satisfy.
Payroll tax records retained for the required period (4+ years) and reproducible on demand.
Long-horizon financial-control retention for payroll-related records.
Configurable retention windows for state-specific and jurisdictional requirements.
Encryption at rest and in transit with role-based access and full access logging.
Appropriate handling for health-plan and benefits data subject to HIPAA.
Produce a former employee's payslips or W-2s years later without the source system.
It depends on the record and jurisdiction: the IRS requires payroll tax records for at least four years, SOX-driven policies commonly require seven, and some states, benefit plans and union agreements require longer. Syntra ETL applies a retention policy per record category so each type is kept exactly as long as required.
Yes. The archive reproduces historical payslips and W-2s on demand through self-service search or an HR-assisted lookup, so you can answer former-employee and auditor requests without keeping the old system live.
Paylocity, ADP, UKG, Workday, Ceridian Dayforce, Paychex, Paycom, Paycor, SAP SuccessFactors, Oracle PeopleSoft and 30+ others across payroll and HCM, including their documents and tax forms.
Yes. The same extraction that feeds an archive can feed a migration to another target — Oracle Fusion HCM, another HRIS, or a government/ERP system such as Tyler MUNIS — with mapping, validation and reconciliation.
Yes — data is encrypted at rest and in transit, access is role-based and fully logged, and benefits/health data is handled appropriately for HIPAA where it applies.
Pricing is based on data volume, the number of source systems and retention scope. Most organizations save money overall by dropping the legacy system's recurring license and hosting once the archive is live — request a fixed-fee quote.
Tell us which payroll or HR system you're retiring, how many employees and how many years of history. We'll scope a fixed-fee archive — and the recurring cost you'll save by decommissioning the source.