What data comes out of a legacy EHR and how it’s extracted and archived — clinical records, patient master data and healthcare financials — into a searchable, read-only archive built for retrieval and audit.
Direct reads from the EHR’s underlying database (e.g. reporting/Clarity-style stores) for structured clinical and financial tables.
Standards-based extraction of clinical data where an interface or API is available.
Vendor extracts and flat files for systems without direct database access.
Scanned documents, PDFs and attachments pulled from document stores and linked back to the patient and encounter.
Land the data in a consolidated, read-only schema that keeps clinical, patient and financial records linked by patient/MRN and encounter.
Row- and record-count reconciliation between source and archive, documented as proof of completeness for audit.
Search by patient, MRN, encounter or date; export for record requests; and give auditors and HIM staff read-only access.
Clinical records (encounters, notes, results, medications, allergies, problem lists, imaging/document metadata), patient and master data (demographics, MRN, providers, coverage), healthcare financials (AR, charges, claims, remittance, payments), and scanned documents/attachments.
At the database level, via HL7/FHIR where available, from vendor flat-file extracts, and from document/BLOB stores for scanned records — then linked back to the correct patient and encounter.
Row- and record-count reconciliation between the source EHR and the archive, documented as audit evidence, so completeness can be demonstrated years later.
Tell us the system (Cerner, MEDITECH, Epic, Allscripts, athenahealth…) and your retention window — we’ll scope a HIPAA-ready archive and decommissioning plan.