A 3–4 week ukg pro + ready migration assessment that ships a customisation inventory, regulatory retention manifest, sized extraction plan, Oracle Fusion HCM target architecture and fixed-price proposal — aligned to your UKG PEPM renewal calendar.
Consultant-led UKG to Oracle Fusion migrations slip 6–12 months when discovery is squeezed into the build phase. A Syntra ETL ukg pro + ready migration assessment surfaces the surprises before the contract is signed.
UKG (Ultimate Kronos Group, formed in 2020 from the Ultimate Software + Kronos merger) operates two distinct cloud HCM product lines that this connector covers: UKG Pro — the post-merger evolution of Ultimate Software UltiPro, serving mid-market and enterprise organisations across Pro HR, Pro Payroll, Pro Talent, Pro Workforce Management (formerly UKG Dimensions / Kronos Workforce Dimensions), Pro Benefits, Pro Time, Pro Onboarding, Pro Document Manager and Pro People Analytics; and UKG Ready — the post-merger evolution of Kronos Workforce Ready, serving SMB organisations as a single SaaS platform combining Core HR, Payroll, Time, Scheduling and Talent. Both are PEPM-priced. Both carry decade-deep customisation in custom pay components, custom deduction codes, BI reports, approval workflows and external integrations.
A Syntra ETL ukg pro + ready migration assessment treats those customisation depths as the primary discovery target. The assessment is not a sales pitch dressed as a workshop. It is a 3–4 week diagnostic running against the live UKG tenant — through the UKG Pro Web Services catalogue and the UKG Ready API — producing hard evidence of headcount, pay-period volume, BI report inventory, custom pay component catalogue, integration footprint and PEPM renewal calendar. The output is a fixed-price proposal grounded in tenant reality, not in a generic Oracle Fusion HCM migration template.
The ukg pro + ready migration assessment also addresses the regulatory surface that survives the live UKG tenant. IRS payroll-tax retention (W-2 4 years, 941/940 retention), ACA Employer-Mandate (1094-C/1095-C), ERISA 6-year retention on retirement and welfare plans, FLSA payroll-record retention (3 years) plus state extensions (California 8 years, NY 6 years, MA 3 years), I-9/E-Verify retention under DHS rules, USERRA, FMLA, ADA, EEO-1 4-year — every one has retention, access and audit obligations that get mapped during the ukg pro + ready migration assessment, signed by the Payroll Director, the Benefits Director and the General Counsel before any extraction begins.
The things that slip a UKG to Oracle Fusion programme by months if they only get discovered in the build phase.
Mature UKG Pro tenants carry 200–600 active custom pay components. The ukg pro + ready migration assessment classifies by materiality and proposes Oracle Payroll Element catalogue routing — retiring the duplicates rather than carrying them forward.
Typical tenant has 200–600 active UKG BI / People Analytics reports plus UKG Ready saved reports. 40–60% are duplicates or low-value and get retired during the ukg pro + ready migration assessment. The critical ones get an OTBI/BI Publisher rebuild plan.
UKG Pro Workforce Management (formerly UKG Dimensions) carries FLSA wage-and-hour evidence. The ukg pro + ready migration assessment sizes the timecard archive volume and the FLSA + state-specific retention exposure that survives cutover.
Every day past anniversary is duplicate UKG subscription. The ukg pro + ready migration assessment reviews the master agreement, identifies the anniversary date and notice period, and sequences cutover backwards so the renewal is avoided.
GL postings, benefits brokers, 401(k) record-keepers, ACH services, IRS/state tax-deposit services, background-check vendors. The ukg pro + ready migration assessment inventories every active integration and ships a Fusion-side replacement design.
Federal, state, local, SUTA, reciprocal states, plus Canada/UK/Mexico for multi-country UKG Pro tenants. The ukg pro + ready migration assessment maps the tax engine surface that has to continue uninterrupted on the Fusion side.
A repeatable, governed ukg pro + ready migration assessment workflow with hard deliverables at each gate.
Web Services-enabled read-only user provisioned on the UKG Pro tenant; OAuth client credentials registered on UKG Ready; UKG Pro master agreement and renewal calendar shared with Syntra ETL leadership; stakeholder map signed (Payroll Director, Benefits Director, HR Systems lead, IT integration owner, General Counsel, procurement).
Discovery engine walks the UKG Pro Web Services catalogue and the UKG Ready Configuration packs. Outputs the full customisation inventory: workers + positions + jobs + grades, custom pay components and deduction codes, BI / People Analytics reports, UKG Ready saved reports, integration map, approval workflows.
Representative pay-period and timecard slice extracted through UKG Pro Payroll Web Services and UKG Pro Workforce Management REST endpoints. Extrapolated to multi-year totals per legal entity. Sized extraction plan ships with parallel job runner counts, rate-limit headroom and off-peak schedule.
Every record class mapped to IRS Pub 15, ACA 1094-C/1095-C, ERISA 6-year, FLSA 3-year plus state extensions (California 8 years, NY 6 years, MA 3 years), I-9/E-Verify, USERRA, FMLA, ADA, EEO-1 4-year. Regulatory retention manifest signed by Payroll Director + Benefits Director + General Counsel.
HDL business object mapping for Worker / Position / Job / Grade / Organisation / Location / ElementEntry / BalanceInitialization / Absence / Benefits. FBDI mapping for any GL-posting integrations. OTBI / BI Publisher rebuild plan for the surviving 40–60% of UKG BI reports. Parallel-payroll cutover approach drafted.
Fixed-price proposal with timeline aligned to the PEPM renewal calendar handed to CFO, CHRO, Payroll Director, Benefits Director and procurement. Five-document pack signed by Syntra ETL leadership. Migration kickoff scheduled to land cutover at least 30 days before UKG renewal anniversary.
Hard evidence on the table. Nothing handwaved.
Every UKG Pro module + UKG Ready application in use, every custom pay component + deduction code, every BI / People Analytics report + UKG Ready saved report, every integration. Indexed for downstream conversion.
Every record class mapped to IRS, ACA, ERISA, FLSA + state wage law, I-9/E-Verify, USERRA, FMLA, ADA, EEO-1 retention. Payroll Director + Benefits Director + General Counsel co-sign.
Per-domain wall-clock estimate, parallel job runner count, rate-limit headroom under UKG's published ceilings, off-peak schedule. Anchored in a representative live-tenant slice.
HDL business object mapping, FBDI mapping where applicable, OTBI/BI Publisher rebuild plan for the surviving reports, parallel-payroll cutover approach with cent-perfect reconciliation.
Timeline aligned to PEPM renewal calendar, milestone-based pricing, evidence pack at every gate. Signed by Syntra ETL leadership.
One-page executive summary for the CFO, the CHRO and procurement. PEPM-avoidance maths, timeline-to-anniversary chart, fixed-price reassurance.
A UKG Pro + Ready migration assessment is the structured 3–4 week diagnostic Syntra ETL runs against a live UKG Pro (formerly UltiPro, the post-merger Ultimate Software HCM) or UKG Ready (formerly Kronos Workforce Ready) tenant before any extraction, transformation or HDL load begins. The objective is hard evidence — headcount and pay-period volumes per legal entity, custom pay component and deduction code inventory, BI report and UKG Ready saved-report library, UKG Pro Workforce Management (formerly UKG Dimensions / Kronos Workforce Dimensions) timecard archive depth, benefit plan and ACA 1095-C history, integration footprint to GL/benefits brokers/401(k) record-keepers/ACH/tax-deposit services, PEPM renewal calendar — sized for an Oracle Fusion HCM target. Organisations run a ukg pro + ready migration assessment because consultant-led migrations slip 6–12 months when discovery is squeezed into the build phase; a Syntra ETL ukg pro + ready migration assessment surfaces the surprises early and ships a fixed-price proposal grounded in real tenant evidence.
Every domain that touches a downstream HDL load, an Oracle Payroll element, an Oracle Time and Labor timecard, an Oracle Benefits enrolment or an Oracle Talent record. Worker master (UKG Pro Worker / UKG Ready Employee, including effective-dated chain, work relationships, manager hierarchies, custom person fields); position and job (UKG Position, Job, Grade, Organisation, Location and incumbent assignment chain); payroll (UKG Pay Statement, Earnings, Deductions, Taxes, Garnishments, YTD Balances and W-2 history per legal entity per tax year); UKG Pro Workforce Management (timecards, punches, edits, approvals, schedules, accruals, FMLA, leave-of-absence — formerly the Kronos Workforce Dimensions footprint); benefits (plan enrolments, dependents, beneficiaries, life events, ACA 1095-C); talent (recruiting requisitions, applicant pipelines, performance, learning, succession); BI reports (UKG Pro BI / BIRT reports and UKG Pro People Analytics dashboards plus UKG Ready saved reports). The ukg pro + ready migration assessment ships a manifest classifying every record class by retention obligation, materiality and Oracle Fusion HCM target.
Payroll history and timecard archives are the two volumes that decide cutover duration and parallel-payroll feasibility. The Syntra ETL ukg pro + ready migration assessment pulls a representative slice through the UKG Pro Payroll Web Services and UKG Pro Workforce Management REST endpoints — typically the last 2–3 pay cycles plus a one-quarter historical sample — and extrapolates to multi-year totals per legal entity. For a 10,000-worker bi-weekly population running 8 years of history, that's roughly 2.6M pay-period records, tens of millions of earnings/deduction/tax detail rows, and hundreds of millions of timecard punch records. The ukg pro + ready migration assessment ships a sized extraction plan: parallel job runner count, expected wall-clock duration, rate-limit headroom under UKG's published per-endpoint ceilings, and the off-peak schedule needed to avoid filing UKG admin support tickets.
Custom pay components and custom deduction codes are the most consequential customisation surface in UKG Pro — they drive earnings calculation, deduction processing, tax categorisation and GL coding. A typical UKG Pro tenant in production for 10+ years carries 200–600 active custom pay components and 100–300 custom deduction codes. The Syntra ETL ukg pro + ready migration assessment walks every active component and code, classifies by materiality (does it drive payroll calculation or is it analytical-only?), proposes Oracle Payroll Element catalogue routing (Earnings vs Deduction vs Information element), flags garnishment elements that need court-order metadata preservation, and identifies the duplicates and the abandoned codes that should be retired during the ukg pro + ready migration assessment rather than carried forward as dead weight.
UKG Pro Business Intelligence (BIRT-based) and UKG Pro People Analytics together with UKG Ready saved reports comprise the legacy reporting surface that HR, Payroll and Finance depend on for headcount, turnover, comp-ratio, EEO-1, ACA 1095-C, VETS-4212, OSHA logs and FLSA exception reports. UKG BI does not translate to Oracle Fusion 1:1. The Syntra ETL ukg pro + ready migration assessment inventories every active UKG BI report and UKG Ready saved report (typically 200–600 in a mature tenant), classifies by business value and usage frequency, and proposes Oracle Fusion replacements: OTBI for ad-hoc HR analytics, BI Publisher for pixel-perfect statutory reports (EEO-1, VETS-4212, OSHA, ACA), Fusion Analytics Warehouse for the warehouse layer. Approximately 40–60% of legacy reports are duplicates or low-value and get retired during the ukg pro + ready migration assessment.
UKG's per-employee-per-month pricing is the single largest financial constraint in any UKG migration. Every active worker in the UKG tenant is billable until contract anniversary or termination. A 5,000–20,000 headcount programme that misses the anniversary window pays a USD 1.5–6M annual PEPM renewal it could have avoided. The Syntra ETL ukg pro + ready migration assessment reviews the customer's UKG master agreement, identifies the anniversary date, the auto-renewal notice period (typically 90–180 days) and the per-module cancellation rules, and sequences the migration timeline backwards from the anniversary. The result is a ukg pro + ready migration assessment proposal where cutover lands at least 30 days before anniversary, giving HR-Operations a clean read-only window for late W-2 reprints and amendments without an additional licence year.
The ukg pro + ready migration assessment ships a five-document pack: (1) the customisation inventory — every UKG Pro module and UKG Ready application in use, every custom pay component and deduction code, every BI report, every integration; (2) the regulatory retention manifest — every record class mapped to IRS Pub 15 (W-2 4 years, 941/940 retention), ACA 1094-C/1095-C, ERISA 6-year, FLSA 3-year plus state extensions (California 8 years, NY 6 years, MA 3 years), I-9/E-Verify under DHS, USERRA, FMLA, ADA, EEO-1 4 years; (3) the sized extraction plan with wall-clock estimates and rate-limit headroom; (4) the Oracle Fusion HCM target architecture — HDL business object mapping, FBDI mapping where applicable, OTBI/BI Publisher rebuild plan, parallel-payroll cutover approach; (5) the fixed-price proposal with timeline aligned to the PEPM renewal calendar. All five documents are signed by Syntra ETL leadership and ready for Payroll Director, CHRO, CFO and procurement review.
A standard ukg pro + ready migration assessment runs 3–4 weeks of elapsed time and consumes roughly 60–120 person-hours of Syntra ETL effort plus 15–25 hours of customer-side time from a Payroll Director, an HR Systems lead and an IT integration owner. For a 5,000–20,000 worker enterprise UKG Pro tenant the assessment is typically fixed-priced in the USD 35K–75K band; for a smaller UKG Ready SMB tenant it runs USD 18K–35K. The ukg pro + ready migration assessment fee is credited against the full migration engagement if the customer proceeds. Most customers find the ukg pro + ready migration assessment pays for itself purely on the PEPM renewal alignment — moving cutover from one month after anniversary to one month before anniversary recovers a full year of PEPM that vastly exceeds the assessment cost.
Book a 30-minute discovery call. We'll walk through your UKG Pro and UKG Ready footprint, PEPM renewal calendar, payroll history depth and BI report library — and have a fixed-price ukg pro + ready migration assessment statement of work in your inbox within two business days.