Move historical UKG data out of the live tenant without losing IRS, ERISA, FLSA, ACA or state wage evidence. The Syntra ETL ukg pro + ready data archival product preserves the full UKG data shape, hash-signs every record, and exposes self-serve query access for HR, Finance, Compliance and ex-employees.
Decommissioning UKG Pro or UKG Ready without an archival strategy means either keeping a zombie UKG tenant alive forever to satisfy retention rules, or accepting a regulatory gap when IRS, ERISA, ACA or FLSA evidence is requested.
UKG's per-employee-per-month pricing creates a perverse incentive: terminated workers must stay in the UKG tenant so HR can re-issue W-2s, ACA 1095-C forms and pay statements, and so the enterprise can respond to IRS audits, ERISA participant inquiries, FLSA litigation discovery and state wage-agency requests. The result is a PEPM bill that grows year over year as the terminated population accumulates, even though only the active worker base actually uses the platform.
The Syntra ETL ukg pro + ready data archival product breaks that cycle. Historical pay statements, terminated workers, expired benefit enrolments, closed recruiting requisitions and aged timecard records move to a queryable long-term archive. The data shape — UKG worker, position, pay-component, timecard, benefit enrolment — is preserved exactly as it left UKG. Hash signatures prove the records are unmodified. A worker self-service portal lets ex-employees download their own W-2s and pay statements. Internal audit, payroll ops and HR-compliance get a search interface for retro queries.
The PEPM subscription on UKG can be terminated at the next anniversary. The Oracle Fusion HCM tenant stays lean. The archive does the long-tail regulatory work — which is exactly what the long-tail work needs: cheap object storage, fast indexed queries, signed evidence chains, audit-grade access logs.
Not a generic cloud-object store with UKG data dumped into it. A purpose-built archive product designed for the regulatory and operational realities of UKG sources.
Every record hash-signed at the source. SHA-256 across every Parquet partition and every PDF. Read-access logged with requesting user, records returned and response hash. Satisfies SOX walkthrough and regulatory chain-of-custody.
Ex-employees authenticate (worker-id + SSN-4 + DOB + termination date) and self-serve their own W-2s, pay statements and ACA 1095-C forms. Removes the PEPM-inflating zombie-worker pattern in mature enterprises.
Hot tier for first 18 months (fast queries, retrieval in seconds); warm tier for 18–60 months (queries in tens of seconds); cold tier for 5+ years (queries in minutes). Storage cost drops 80–90% versus keeping data in UKG.
Worker-id, pay-period, tax-year, organisation, jurisdiction and document-type indexes built at archive time. Retro queries that take a UKG admin hours to assemble return in seconds from the archive.
Custom pay components, custom deduction codes, custom worker attributes and customer-specific extensions preserved with full schema metadata. Decoded values captured at extract time.
Pre-built profiles for IRS Pub 15 (4-yr payroll), ERISA (6-yr+ benefit), FLSA (3-yr wage-and-hour), ACA (3-yr 1095-C plus 7-yr enrolment) and the major state wage-law extensions. Retention rules enforced automatically.
From extract to operational archive. The workflow runs in parallel with the Oracle Fusion HCM cutover, not after it.
Retention profile selected (IRS Pub 15, ERISA, FLSA, ACA, state wage extensions) and confirmed with Compliance and Tax. Worker population scoped (active, terminated, contingent). Data domains scoped (payroll, WFM, benefits, talent, recruiting).
Syntra ETL extractors pull historical pay statements, timecards, benefit enrolments and worker chains via UKG Pro Web Services and UKG Ready API. Original W-2s, ACA 1095-C forms and tax notices pulled from the UKG document service in parallel.
Every Parquet partition and every PDF hashed with SHA-256. Manifest assembled with tenant, endpoints, time window, row counts and file hashes. Signed with customer-controlled KMS key. Stored alongside extract output.
Worker-id, pay-period, tax-year, organisation, jurisdiction and document-type indexes built. Hot/warm/cold tier assignments applied per retention profile. Object storage lifecycle rules configured.
Worker self-service portal stood up with authentication flow. Internal search UI provisioned for HR, Payroll Ops, Compliance and Internal Audit. Single sign-on integrated with the corporate IdP.
Once the archive is validated and signed off, UKG tenant moves to read-only mode then terminates at the next PEPM anniversary. Archive continues serving all regulatory and operational retro queries.
What life looks like once the ukg pro + ready data archival product is doing the long-tail work.
Terminated workers and historical populations no longer billed by UKG. Mature enterprises typically see 30–60% PEPM reduction in year one, climbing further as the active population stabilises in Oracle Fusion HCM.
Worker self-service portal handles W-2 and pay-statement reissues without HR ticket overhead. Mature enterprises typically eliminate 80%+ of HR reissue ticket volume.
Multi-year payroll evidence pulled from indexed archive in minutes rather than UKG-admin hours. Manifest-signed output ready to hand to revenue agents.
Timecard archives pulled by worker, date range and organisation for litigation discovery. Punches, edits, approvals, schedules and accrual balances preserved with hash signatures.
ACA 1095-C reissues and ERISA participant inquiries served from archive. Benefit enrolment history preserved through ERISA's longer retention window for active participants.
Only operationally relevant worker history loads to Oracle Fusion HCM. Long-tail regulatory and reporting evidence lives in the archive — Fusion tenant stays performant and easy to administer.
UKG Pro + Ready data archival is the practice of moving historical UKG data — pay statements, W-2 forms, ACA 1095-C records, timecard history, benefit enrolments, terminated worker records, recruiting applicant pipelines, learning transcripts — out of your live UKG Pro and UKG Ready tenants and into a queryable long-term archive. Syntra ETL's ukg pro + ready data archival product preserves the original UKG data shape, hash-signs every record at the source, indexes the archive for fast retrieval by worker, pay period and tax year, and exposes self-serve query access for HR, Finance, Payroll Ops, Compliance and ex-employees. The result: you keep the regulatory evidence (IRS Pub 15, ERISA, FLSA, ACA, state wage laws) without paying UKG's per-employee-per-month subscription on workers who have been terminated for years.
UKG charges per-employee-per-month (PEPM), and that subscription applies to active workers in the UKG tenant. But IRS Pub 15 requires payroll records for 4 years; ERISA requires benefit-plan participant records for 6 years (longer for active participants); FLSA requires wage-and-hour records for 3 years; ACA requires 1095-C evidence for 3 years (plus 7 years for the underlying enrolment data many auditors expect); state wage laws often extend further. Without archival, the only way to retain that evidence is to keep historical workers active in UKG, paying PEPM on ex-employees. Syntra ETL's ukg pro + ready data archival product removes that tension: terminated workers move to the archive, the PEPM bill drops proportionally, and the regulatory evidence remains queryable for the full retention window.
Every UKG Pro and UKG Ready domain that holds regulatory or operational evidence. Workers (full effective-dated chain including hires, promotions, transfers, terminations); Positions, Jobs, Grades, Organizations, Locations as effective-dated reference data; Pay Statements (header + earnings + deductions + taxes + garnishments + YTD balances) for the full retention window; W-2 forms and tax notices as original PDFs; Timecards, schedules, accruals, FMLA records from UKG Pro WFM (Kronos heritage); Benefit plan enrolments, dependents, beneficiaries, life-event history and ACA 1095-C records; Recruiting requisitions, applicant pipelines and candidate documents; Performance ratings, goals, learning history, succession plans. All routed to a single queryable archive indexed for retro queries.
Every record extracted from UKG is hash-signed at the source. The archive preserves the original UKG record-id and document-id, and stores a SHA-256 hash of every Parquet partition and every PDF (pay statement, W-2, ACA 1095-C, tax notice, recruiting document). Read-access to the archive is logged with the requesting user identity, the records returned and a hash of the response payload. The result: when an IRS revenue agent, ERISA auditor, FLSA litigation team or state wage agency requests evidence, you can produce both the historical UKG record and an immutable hash chain proving it has not been modified since extraction. This satisfies SOX walkthrough requirements and the chain-of-custody expectations of regulatory examiners.
Yes. The Syntra ETL ukg pro + ready data archival product exposes a worker self-service portal where ex-employees authenticate with a worker-identifier and verifiable secondary factor (typically the last SSN-4 plus DOB and last termination date held in the archive) and can download their own W-2s, pay statements and ACA 1095-C forms going back the full retention window. This eliminates the operational drag of keeping terminated workers active in the UKG tenant just so they can re-download tax documents — a common pattern that inflates PEPM bills by 15–30% in mature enterprises. Worker self-service access is logged the same way as enterprise audit access.
UKG Pro Payroll carries worker tax-jurisdiction context (Federal, State, Local, SUTA, reciprocal-state) and the pay-statement-level allocation of earnings and taxes across jurisdictions. Syntra ETL's ukg pro + ready data archival preserves the full jurisdiction chain: the pay statement, the underlying pay-component records, the worker tax-card history, and the jurisdiction-to-GL coding. State wage agencies (California EDD, New York DOL, Texas TWC and others) routinely request 4–6 years of evidence on demand; the archive answers in minutes rather than the days a UKG admin would otherwise spend pulling and validating extracts.
The Syntra ETL UKG archive preserves every custom pay component, custom deduction code, custom worker attribute and customer-specific extension that was active in the source tenant. Schema metadata (column names, types, descriptions) is preserved alongside the data so retro queries don't have to reverse-engineer what a custom field meant. Decoded values (lookup-table resolutions, manager-name resolutions) are captured at extract time so the archive remains queryable even after the source UKG configuration changes or the tenant is decommissioned. This is the difference between a usable archive and a data dump that nobody can query when an auditor arrives.
The ukg pro + ready data archival product runs alongside the Oracle Fusion HCM cutover, not after it. During the migration, current YTD payroll balances and active worker assignments load to Oracle Fusion HCM via HDL; historical pay statements, terminated workers, expired benefit enrolments and timecard history route to the archive in parallel. After cutover, the archive serves all retro queries that don't need to live in Oracle Fusion — keeping the Fusion HCM tenant lean and the Oracle Payroll Balance load focused on operationally relevant data. The PEPM subscription on UKG can be terminated at the next anniversary because every piece of regulatory and operational evidence lives in the archive.
Book a 30-minute archival scoping call. We'll walk through your retention obligations, terminated worker population, payroll history depth, WFM footprint and benefits enrolment volume — and produce a sized archive estimate with a PEPM-reduction projection before the call ends.