UKG Pro + Ready Data Extraction Tool — APIs, Schedulers, Audit-Signed

The Syntra ETL UKG Pro + Ready data extraction tool is a purpose-built extractor product for the UKG Pro REST and SOAP Web Services and the UKG Ready API. It ships with vetted OAuth client patterns, scoped tokens, parallel job runners, audit-signed manifests, and out-of-the-box extract definitions for every UKG domain that matters: Workers, Positions, Jobs, Grades, Pay Statements, Pay Components, Timecards, Schedules, Benefit Enrolments, Dependents, ACA 1095-C, Recruiting requisitions, Performance ratings, Learning history. Output is staged as Parquet plus original payroll-evidence PDFs, partitioned by fiscal year and legal entity with hash-signed manifests — ready for downstream conversion to Oracle Fusion HCM HDL or for long-term archive.

UKG Pro Web Services require a Web Services-enabled user with role-based access to the requested service domains, plus a customer-API-key and a session-token-based authentication flow. UKG Ready API uses OAuth client credentials with scoped tokens against the customer-specific Ready endpoint. The Syntra ETL ukg pro + ready data extraction tool ships vetted client patterns for both: token rotation handled automatically, scope minimisation enforced (read-only by default, no admin shortcuts), session re-authentication on expiry, and SOC 2-aligned audit logging of every API call. Customer-API-keys and tokens are stored in cloud KMS-backed secret stores; no credentials live in code or configuration files.

Yes. UKG Pro publishes per-service rate limits (typically per-tenant per-minute) that vary by service domain — payroll and timecard endpoints often have lower ceilings than worker and position endpoints. The Syntra ETL ukg pro + ready data extraction tool watches per-endpoint response headers, dynamically throttles parallel job runners to stay under the published ceiling, automatically retries with exponential backoff on 429 responses, and reschedules the largest jobs (multi-year payroll history extract, timecard archives) to off-peak windows. Customers in the 5,000–20,000 worker band routinely extract 8–10 years of payroll and timecard history in 4–7 days of elapsed time without hitting UKG admin support tickets.

Yes. Every UKG domain that supports a modified-since or last-updated watermark is configured for incremental delta extraction: Worker (modified-since on PersonDetails), Pay Statement (pay-period-end watermark), Timecard (modified-since on Timecard header), Benefit Enrolment (life-event date), Recruiting Application (status-change date). The first extract is a full historical load (parallel-job, off-peak); subsequent runs pull only deltas since the last successful manifest. This supports both the parallel-payroll cutover pattern (replay deltas into Oracle Fusion HCM via HDL during the parallel window) and ongoing data-sync scenarios where UKG continues running while Oracle Fusion HCM is being populated in waves.

Every extract job emits a hash-signed manifest covering: the UKG tenant identifier and base URL, the service domains and endpoints called, the time window extracted, the row counts per domain, the SHA-256 hash of each output Parquet file and each original payroll-evidence PDF, the API user identity and OAuth scope, and the start/end timestamps of every API call. The manifest is signed with a customer-controlled key and stored alongside the extract output. Internal audit can independently verify that the extracted data is exactly what UKG returned and has not been modified — critical for IRS Pub 15, ERISA and FLSA evidence preservation, and for SOX walkthroughs covering the ukg pro + ready data extraction tool.

Yes. UKG Pro's document service exposes original PDF pay statements, W-2 forms, ACA 1095-C forms and tax notices. The Syntra ETL ukg pro + ready data extraction tool streams these documents in parallel, hash-signs each PDF, preserves the original UKG document-id and document-type-id, and stages PDFs to cloud object storage indexed by worker, pay-period and tax year. This supports both the IRS Pub 15 4-year retention requirement and the worker-self-service use case where ex-employees need to re-download W-2s and pay statements for several years post-decommissioning — without requiring an ongoing UKG PEPM licence.

UKG Ready uses a different API surface from UKG Pro — it's a single REST API with a customer-specific endpoint URL, OAuth client credentials, and JSON payloads. The Syntra ETL ukg pro + ready data extraction tool ships a Ready-specific extraction adapter alongside the Pro adapter, with the same orchestration, throttling, manifest signing and Parquet output. Customers running mixed environments (UKG Pro for the parent enterprise, UKG Ready for a recently-acquired subsidiary) use the same tool to extract both in a single co-ordinated job, with output partitioned by source-system-identifier so downstream conversion can target Oracle Fusion HCM with consistent shape.

The default output is Parquet files partitioned by fiscal year and legal entity, with one Parquet file per UKG domain per partition. Schema metadata (column names, types, nullability) is emitted alongside in JSON. Original payroll-evidence PDFs (pay statements, W-2s, ACA 1095-C) are stored in cloud object storage indexed by worker and pay period. JSON and CSV outputs are available where downstream tooling requires them. The Parquet output feeds directly into the Syntra ETL conversion engine for HDL .dat and FBDI generation — but the same Parquet output is also a valid analytical archive in its own right and can be queried by Athena, BigQuery or Snowflake without any further processing.