End-to-end deltek costpoint migration reconciliation framework. GL trial balance to the cent, indirect rate pool to basis-point, per-contract CLIN continuity certificate, DCAA evidence chain parity. Signed by controller, contract admins and DCAA liaison.
Federal contractors do not survive contracting-officer rate-reconciliation requests in FY-N+3 with hand-built reconciliation evidence assembled six months after cutover. They survive with a framework built before cutover commits.
The first DCAA audit after a Costpoint to Fusion cutover is the moment the reconciliation framework either pays for itself or doesn't exist. Auditors do not accept 'we reconciled it at cutover but we don't have the artifacts anymore' as evidence. They expect signed timestamped reconciliation packs, retained for 7+ years, queryable on demand, with basis-point pool calculation parity decomposed and explained. Most consultant-led migrations promise this and deliver a 30-page Word document signed by an analyst who has since left the firm. That isn't a reconciliation framework — it's a liability.
Syntra ETL's deltek costpoint migration reconciliation framework is engineered as a first-class deliverable. Eight reconciliation levels — record count, sum total, hash signature, business rule, indirect rate basis-point, CLIN continuity, T&E labor distribution, DCAA evidence chain — run continuously across the build and produce signed artifacts retained in version-controlled immutable archive. Pre-cutover sign-off is a formal multi-stakeholder workflow with signatures captured in an auditable ledger. Post-cutover, the framework continues running monthly for 90 days to confirm Fusion operations match Costpoint baseline.
When the DCAA contracting officer requests FY-N pool calculation reconciliation in three years' time, the answer is a single signed artifact pulled from the archive — not a forensic reconstruction exercise that consumes weeks of finance time and may or may not satisfy the auditor.
Each component is built, validated, signed and retained as part of the migration deliverable — not assembled retroactively when the auditor asks.
Compares Costpoint pool calculation workpapers to Fusion ICRS outputs per pool per fiscal period. Decomposes variance into pool definition, allocation base, cost objects, rounding or period-cutoff causes.
Per-contract reconciliation: CLIN structure parity, funding modification chain, cost-incurred-to-date per CLIN per period, billed-to-date per CLIN per period, EAC/ETC at cutover, PoP continuity.
Per-employee per-day per-project per-PLC per-charge-code labor reconciliation. Supervisor approval audit trail parity. Floor check evidence count parity.
GL trial balance per period per account reconciled to the cent. AP aging per vendor per bucket. AR aging per customer per bucket. Project cost-incurred-to-date per pool per period.
Statistical proof that every billed labor hour traces to original signed Costpoint timesheet; every CLIN billing traces to approved rate card; every pool burden traces to approved rate certification.
Every reconciliation artifact stored as hash-signed immutable Parquet with retention policy enforcing 7+ year DCAA lookback obligation. Tamper-evident, version-controlled, signature ledger attached.
Reconciliation is not a back-end phase. It runs in parallel with extract, transform and load — producing signed artifacts the controller and DCAA liaison sign off on incrementally.
Reconciliation framework designed: eight levels, per-domain methods, variance thresholds, sign-off workflow. Design reviewed and signed by controller, contract administrators, DCAA liaison, HR and executive sponsor. Frozen as version-1.0.
Every extract produces signed manifest. Every transform rule produces source-vs-target validation report. Indirect-rate projection and CLIN crosswalk get dedicated reconciliation engineering with basis-point variance decomposition.
Each test load cycle produces full eight-report reconciliation pack. Iterations against findings until zero-variance or documented decomposition. Test load cycles weekly during build.
Both Costpoint and Fusion run for 1–2 fiscal months. Monthly reconciliation packs produced showing matching outputs across all eight levels. Variance investigated and resolved before cutover commits.
Final reconciliation pack frozen. Formal multi-stakeholder sign-off workflow: controller, contract administrators per active contract, DCAA liaison, HR, executive sponsor. Signatures in version-controlled ledger.
Monthly reconciliation packs continue for 90 days. Confirms ongoing Fusion operations match Costpoint baseline. After day 90, Costpoint moves to read-only archive; reconciliation pack remains queryable for 7+ year DCAA lookback.
The reconciliation pack isn't a cutover artifact you forget. It's a 7+ year evidence asset that survives the next business systems review and the contracting officer's FY-N+3 rate-reconciliation request.
When DCAA opens the next business systems review, the reconciliation pack proves the migration preserved cost accounting practice consistency — CAS Disclosure Statement cross-references included.
When the contracting officer requests pool calculation reconciliation for FY-N years prior, the answer is a single signed artifact pulled from archive — not a forensic reconstruction exercise.
When an active CLIN reaches contract close-out, the per-contract continuity certificate plus the final post-cutover reconciliation pack documents full PoP financial history across the system-of-record change.
When incurred-cost-submission filing requires prior-year pool calculation references, the reconciliation pack supplies the documented basis without requiring Costpoint re-instantiation.
When DCAA floor-check surveillance pulls a sample of billed labor for chain verification, the DCAA chain parity report proves every billed hour traces to its original signed timesheet.
Every reconciliation artifact is hash-signed and stored in immutable Parquet. Auditors can verify integrity independently. Eliminates the 'we don't trust this archive' line of attack.
Deltek costpoint migration reconciliation is the framework that proves the Costpoint to Fusion cutover preserved every business-critical balance, every contract billing chain, every indirect cost pool calculation and every DCAA audit-trail dependency. End-to-end coverage spans: GL trial balance to the cent per period per account; subledger reconciliation (AP aging, AR aging, project cost-incurred-to-date per pool); contract reconciliation (CLIN-level billed-to-date, NTE consumption, period-of-performance continuity); indirect-rate reconciliation (pool calculation parity to basis-point); labor reconciliation (per-employee per-day per-PLC parity with DCAA timekeeping audit chain intact); evidence-pack reconciliation (every audit-relevant data class preserved with hash-signed integrity). All produced as signed timestamped artifacts that controller, contract administrators and DCAA liaison sign off on.
Three structural differences. First, the framework is built around the DCAA audit consumer — not just internal finance UAT — which means reconciliation outputs are formatted for contracting-officer review and retained for 7+ year incurred-cost-submission lookback. Second, reconciliation runs continuously across the build (every extract, every transform, every test load), not as a final-phase QA pass — variance gets surfaced and decomposed early when remediation is still cheap. Third, the framework includes business-rule reconciliation (CLIN NTE not exceeded, PLC rate matches approved card, supervisor approval chain intact) not just data-pair reconciliation — proving Fusion correctly enforces the same govt-contracting rules Costpoint enforced.
Indirect cost pool reconciliation is the highest-stakes reconciliation. Method: extract Costpoint's native pool calculation for the period (workpapers, allocation base detail, approved rate certification context), extract Fusion's Indirect Cost Recovery Schedule calculation for the same period, reconcile to basis-point. Variance is decomposed: pool definition difference, allocation base difference, cost-object inclusion difference, rounding difference, period-cutoff difference, or genuine calculation error. The decomposition output is what the DCAA liaison signs off on. Acceptable variance threshold: zero basis points preferred, less than 1 basis point acceptable with documented decomposition, anything more requires correction before cutover. Per pool per fiscal period — every active pool, every period in the reconciliation window.
Active multi-year IDIQ/CPFF/CPIF contracts get a dedicated per-contract reconciliation workstream because the contracting officer expects period-of-performance continuity across the cutover. Per-contract reconciliation includes: CLIN structure parity (every CLIN/SLIN present, NTE preserved, funding designation preserved); funding modification chain parity (every mod with effective date); cost-incurred-to-date parity per CLIN per period (to the cent); billed-to-date parity per CLIN per period (to the cent); EAC/ETC at cutover instant; period-of-performance continuity (no gap in active CLIN PoP across cutover). Output is a per-contract continuity certificate signed by the contract administrator — produced before the contracting officer is formally notified of system-of-record change.
T&E reconciliation runs at the atomic level — per-employee per-day per-project per-PLC per-charge-code labor hours between Costpoint and Fusion PPM Expenditure Items with zero variance threshold. Supervisor approval audit trail is reconciled separately (each Costpoint approval has a corresponding Fusion approval reference). Floor check evidence (per-employee per-floor-check-date) is preserved as immutable archive and reconciled count-wise. The DCAA evidence chain — daily entry → supervisor approval → labor distribution → project burden → billed labor — is reconciled end-to-end so any billed labor hour in Fusion can be traced back to its original signed Costpoint timesheet. This is the chain DCAA auditors test during floor-check surveillance and incurred-cost-submission audits.
WAWF iRAPT submissions to DoD payment systems must remain queryable for DCMA dispute lookback — typically 7+ years. The reconciliation framework treats iRAPT submission history as a preserved-archive class rather than a re-projected class. Source iRAPT submissions (with acceptance, rejection, DCMA correspondence and DFAS payment receipt) are extracted from Costpoint and preserved as immutable archive with hash-signed integrity proofs. Reconciliation proves every Costpoint iRAPT submission is present in archive with byte-identical content. Future-state iRAPT submission from Fusion typically requires either dedicated middleware (iRAPT has REST APIs) or Costpoint remaining as iRAPT submission point — the reconciliation framework supports both patterns.
Reconciliation engineering runs 20–30% of total migration build effort but happens in parallel, not as a serial back-end phase. For a full-footprint federal-contractor migration (Projects + Accounting + AP/AR + Billing + T&E + Cobra EVMS + WAWF iRAPT) the reconciliation framework build runs 8–12 weeks of dedicated engineering across the 14–22 week total migration window. Post-cutover, the reconciliation framework continues running monthly for 90 days to confirm ongoing Fusion operations match Costpoint baseline. The cost shows up in the build fee (fixed) and produces an artifact pack that survives DCAA scrutiny for years — typically the single most valuable cutover deliverable when the contracting officer requests rate-reconciliation lookback in FY-N+3.
Pre-cutover sign-off is a formal multi-stakeholder workflow. Step 1: final reconciliation pack frozen 7 days before cutover with all eight reconciliation levels showing zero-variance or documented decomposition. Step 2: controller reviews and signs GL trial balance, AP aging, AR aging reconciliations. Step 3: contract administrators review and sign per-contract continuity certificates for every active multi-year IDIQ/CPFF/CPIF. Step 4: DCAA liaison reviews and signs indirect cost pool reconciliation per pool per period and DCAA evidence chain parity. Step 5: HR reviews and signs T&E labor distribution parity. Step 6: executive sponsor signs combined pack. Step 7: contracting officer notification of system-of-record change filed with attached reconciliation pack. Sign-offs captured in version-controlled signature ledger — auditable for 7+ years.
30-minute discovery call. We'll walk through your Costpoint module footprint, indirect-rate pool design, active contract continuity profile and DCAA audit posture — and produce a sized reconciliation framework plan with eight-level coverage and signature workflow.