Deltek costpoint legacy data access after the environment is decommissioned. DCAA auditors, contracting officers, controllers, BD team, former employees, tax authorities all served by the archive. CAC/PIV SSO, role-based access, sub-2-second queries, hash-verified document retrieval — for the full DCAA retention period.
The people who need historical Costpoint data after decommissioning aren't the daily operational users. They're DCAA auditors, contracting officers, external auditors, former employees and the BD team — and they need authoritative answers without a live Costpoint stack.
Federal contractors face the longest tail of legacy data access requests of any industry. DCAA incurred-cost-submission audits can land years post-cutover requesting indirect-rate pool calculation workpapers for fiscal years long-since closed. Contracting officers conducting closeout on long-PoP contracts request per-CLIN billed-to-date and funding-modification chain reconstruction. External financial auditors verifying SOX controls request supporting evidence for journal entries decades old. Former employees request wage and earnings history for mortgage applications, unemployment verification or labor-distribution disputes. The BD team writing past-performance volumes for new bids reaches back to closed contracts for Cobra EVMS series and CPR/IPMR submissions. Tax authorities conduct multi-year multi-state audits requesting 1099 and use-tax workpaper detail.
Keeping Costpoint alive read-only for this tail of access is six figures annually and doesn't scale to the 7-10+ year DCAA retention obligations many federal contractors carry. Deltek costpoint legacy data access against the Syntra archive replaces that pattern. Every Costpoint entity, every indirect-rate pool calculation workpaper, every approved rate cert PDF, every attached document is captured at every point-in-time with immutable object-lock retention. The archive's OpenSearch + Parquet query layer returns answers in under 2 seconds even for multi-billion-row archives spanning 10+ fiscal years.
Role-based access control segments consumer classes: DCAA auditors see audit-period scoped data; contracting officers see contract-specific data; HR sees former-employee wage and earnings history; the BD team sees closed-contract performance metrics. CAC/PIV smart card SSO supports federal users. Every access is logged for SOX and DCAA business-system audit trail. The archive is the federal contractor's evidence backbone — without the licence, infrastructure or admin overhead of a live Costpoint stack.
Role-based access control segments each class to exactly what they need — and logs every access for SOX + DCAA business-system audit trail.
Time-bound shared links scoped to audit period. Indirect-rate cert lookback, ICE submission, floor check, exec comp cap — for incurred-cost-submission audit years post-cutover.
Contract-specific scoped access. Per-CLIN billed-to-date, funding-modification chain, NTE ceiling, EAC/ETC history — for closeout review and dispute resolution.
Prior-year tie-out lookback, GL trial balance reproduction per period, multi-state tax allocation reconstruction, 1099 history for IRS audit response.
Wage and earnings history, W-2 reissue, earnings letter for mortgage applications, labor-distribution lookback for time-charging dispute resolution.
Closed-contract Cobra EVMS series, CPR/IPMR submission lookback, on-time / under-budget metrics — for past-performance volumes in new bids.
Supporting evidence for journal entries decades old, 1099 detail per vendor per fiscal year, multi-state sales/use tax workpapers — for SOX, IRS and state audits.
The workflow when an authorized consumer needs historical Costpoint data — typically completed in under 5 minutes for a standard request.
Authorized consumer (DCAA auditor, contracting officer, controller, HR, BD analyst, tax preparer) logs in via SSO with role-based access. Or, for one-off external access, controller generates a time-bound shared link scoped to the relevant data.
Consumer searches by project, CLIN, vendor, GL account, pool, fiscal period, PLC, voucher number or full-text across attached documents. OpenSearch returns results in under 2 seconds.
Drill from aggregated record (e.g., FY2019 Pool 12 calculation) to underlying detail (allocation base lines, supporting voucher records) to original attached document (vendor invoice PDF, approved rate cert PDF) with hash-signature verification.
Consumer exports evidence pack as CSV/Excel/PDF with reconciliation footers and hash-verified attachments. Time-bound shared link delivered to external auditor if access pattern requires it.
Every search, every document open, every export logged with user identity, timestamp, query and result count. Audit log ships to SIEM in real time for SOX + DCAA business-system audit trail evidence.
The details that matter when the archive has to serve consumers reliably for the full 7-10+ year DCAA retention period.
Multi-factor authentication enforced. CAC/PIV smart card SSO available for federal users. SSO integration with Okta, Azure AD, Google for non-federal users.
Consumer classes segmented: DCAA auditor sees audit-period scope, contracting officer sees contract-specific data, HR sees former-employee data, BD sees closed-contract performance metrics.
External access provisioned via time-bound shared links scoped to specific data. Auto-expire after defined window. Every access logged.
Every document retrieval includes hash signature verification on demand. DCAA auditors and external auditors get tamper evidence for the chain of custody.
Every search, document open, export logged with user, timestamp, query, result. Ships to SIEM via standard syslog or CloudTrail for SOX + DCAA business-system audit.
OpenSearch + Parquet query layer returns answers in under 2 seconds even for multi-billion-row archives spanning 10+ fiscal years. No degradation over retention period.
Deltek costpoint legacy data access is the capability to read historical Costpoint data — projects, CLIN/SLIN funding, vouchers, timesheets, indirect-rate pool calculations, approved rate certs, Cobra EVMS records, attached documents — after the Costpoint environment has been decommissioned, the licence has been cancelled and the production stack has been retired. Who needs it: DCAA auditors years post-cutover, contracting officers conducting closeout on long-PoP contracts, external financial auditors verifying SOX controls, controller and finance running prior-year tie-outs, customer-dispute resolution years after the original transaction, BD team writing past-performance volumes for new bids citing closed contracts, former employees requesting wage and earnings history, and tax authorities conducting multi-year audits. The common thread: people who don't operate against Costpoint daily but need authoritative historical answers.
It works against the Syntra deltek costpoint cloud archive — the long-term, query-ready, immutable repository capturing every Costpoint entity, every indirect-rate pool calculation workpaper, every approved rate cert and every attached document. The archive's OpenSearch + Parquet query layer returns answers in under 2 seconds even for multi-billion-row archives spanning 10+ fiscal years. A clean read-only web UI lets DCAA auditors, contracting officers, controllers, BD team members and tax authorities search by project, CLIN, vendor, pool, fiscal period, voucher number or full-text across attached documents. SSO with CAC/PIV smart card support is available for federal users; role-based access control segments what each consumer class can see.
Yes — these are first-class citizens of the archive. Every vendor invoice attached to a voucher, every signed timesheet backup, every contract modification PDF, every approved provisional and forward-pricing rate certification PDF, every executive comp cap test workpaper and every floor check record is captured as original binary with hash signature. The legacy data access UI includes a document viewer for PDF, image and Office attachments, with hash-signature verification on demand. DCAA auditors requesting the FY2019 forward-pricing rate cert PDF for incurred-cost-submission audit get it immediately with verifiable tamper evidence — no fishing through backup tapes or restoring decommissioned Cognos report servers.
Wage and earnings history is a recurring deltek costpoint legacy data access use case for federal contractors. Years after an employee has separated, requests come in for W-2 reissue, earnings letter for mortgage applications, unemployment verification, garnishment reconciliation or — most commonly — labor distribution lookback for a former-employee dispute over time charging. The Syntra archive preserves the full T&E history per-employee per-day per-PLC per-charge-code along with leave accruals and floor check records. A scoped legacy data access role for HR or payroll lets them retrieve former-employee wage history in seconds without needing a live Costpoint instance. Former-employee self-service portals can be layered on the archive if volume warrants.
Yes. The standard pattern for DCAA audits years post-decommissioning: the contractor's controller or DCAA liaison creates a time-bound shared link scoped to the audit period and the relevant entities (specific projects, specific fiscal years, specific pools). The DCAA auditor accesses the archive directly via the link, runs the searches and downloads the evidence pack with reconciliation footers. Every auditor access is logged with timestamp and query for the contractor's own SOX + DCAA business-system audit trail. For larger audits requiring sustained access over months, the auditor can be provisioned a scoped account with read-only access to the audit-relevant data. Either pattern preserves DCAA evidence chain integrity.
As long as the immutable object-lock retention period applied to each data class. Typical configurations: financial records and indirect-rate pool calculation workpapers 7+ years for DCAA incurred-cost-submission audit lookback (often extended to 10+ years for primes with long-PoP contracts); contract records life-of-contract plus 7 years for DFARS 252.242; CAS Disclosure Statement cross-references life of contract; T&E and floor check records 7+ years for DCAA timekeeping audit defense; HR records 4-7 years for ADEA/Title VII. Object-lock makes the retention period legally enforceable. The archive is engineered to support legacy data access for the full retention period without degradation in query performance or evidence integrity.
Yes. The archive runs on SOC 2 Type II-controlled cloud infrastructure with FedRAMP-aligned tenancies available, KMS encryption at rest (customer-managed keys supported), TLS 1.2+ in transit, MFA-enforced access with CAC/PIV smart card support, role-based access control segmenting consumer classes (controller vs DCAA auditor vs HR vs former-employee self-service), immutable object-lock retention, comprehensive audit logging shipping to your SIEM, and IP-allowlisted ingress where required for CUI handling. For CMMC Level 2 scope and DFARS 252.204-7012 CUI requirements, encryption obligations are met out of the box. For former-employee PII handling, role-based access restricts visibility to HR and payroll consumer roles only.
Contract closeout is one of the highest-volume deltek costpoint legacy data access use cases. Per-CLIN billed-to-date for closeout reconciliation, funding-modification chain reconstruction for contracting-officer review, EAC/ETC history for variance explanation, T&M billing detail by PLC for customer dispute, WAWF iRAPT submission lookback for DCMA payment verification — all of it surfaces in seconds from the archive. Closeout teams often run saved searches that produce the closeout evidence pack as a single PDF export with reconciliation footers and hash-verified attachments. The same capability supports post-closeout dispute resolution years after the contract has been formally closed.
30-minute call. We'll walk through your consumer classes (DCAA auditors, contracting officers, controller, HR, BD, tax), DCAA retention obligations, SSO and access governance needs — and give you a concrete deltek costpoint legacy data access plan with role-based access design.