Long-term, immutable, queryable repository for your Costpoint history after Fusion migration or licence cancellation. Every entity, every pool workpaper, every approved rate cert, every attached document preserved. SOC 2 + FedRAMP-aligned + KMS + object-lock. Typical payback under 12 months by killing the per-user Costpoint licence.
Read-only Costpoint feels safe until you tally the per-user licence, the infrastructure overhead, the CMMC-environment maintenance burden, and the risk that customizations stop rendering correctly under future Costpoint platform versions.
Mid-size federal contractors run Costpoint licences that often exceed $200K annually once you count user seats, modules and Cobra (CER) plus T&E options — and that bill keeps arriving whether anyone logs in or not. Keeping the environment alive 'just in case DCAA needs to look something up' is one of the single most expensive line items in the post-Fusion-migration TCO. Worse, every Costpoint platform release risks breaking customizations that the controller depends on for indirect-rate tie-outs — and you no longer have a Costpoint development team focused on keeping them working. Costpoint's roadmap is increasingly Costpoint GCCS-only (the SaaS variant), so the on-prem version you're maintaining read-only is on a deprecation curve.
The Syntra ETL deltek costpoint cloud archive replaces the running environment with hardened cloud object storage, KMS encryption, object-lock retention for DCAA/DFARS/CAS/SOX/IRS periods, and a clean read-only UI that doesn't depend on Costpoint's platform behaving correctly under future Costpoint releases. The Costpoint licence gets cancelled or scoped down at the next renewal — typically saving six figures annually — while controller, DCAA liaison, contract administrators and auditors keep the historical data access they actually use.
Every entity, every attached document and every customization is preserved. Saved Cognos and BIRT report definitions are kept as metadata so a 2019-as-of Job Summary Report remains reproducible in 2026 for DCAA evidence purposes. DCAA auditors routinely accept the deltek costpoint cloud archive as a primary evidence source — the read-access log, the immutable object-lock, the signed reconciliation manifests all satisfy DCAA business-system audit scope without compromise.
A complete archive product — storage plus query plus governance plus DCAA defensibility, not just a Parquet dump.
Clean search-driven interface: search by project, CLIN, vendor, GL account, pool, fiscal period, PLC, voucher number or full-text across attached documents. Typical results under 2 seconds.
Cognos and BIRT report definitions kept as metadata, underlying data queryable through the archive — saved report outputs reconstructable years later for DCAA evidence.
Attached document viewer for vendor invoices, signed timesheet backups, contract mods, approved rate cert PDFs, exec comp cap test workpapers. Hash signatures verifiable on demand.
Object-lock makes retention periods legally enforceable. Configurable per data class (financial 7yr, contract life+7yr, T&E 7yr, HR 4-7yr, federal records schedule).
Time-bound shared links for external DCAA auditors. CSV/Excel/PDF export with reconciliation footers. Every export logged for SOX + DCAA evidence chain.
Every search, every document open, every export logged with user identity, timestamp and result count. Audit logs ship to your SIEM in real time for SOC 2 and DCAA business-system audit.
Typical end-to-end timeline 8–14 weeks, sequenced so the Costpoint licence can be cancelled or scoped down at the next renewal date without risk.
Inventory of every Costpoint entity, document type, indirect-rate pool, approved rate cert and customization. Retention period assigned per data class against DCAA (7+yr lookback), DFARS 252.242, CAS Disclosure Statement, SOX, IRS Pub 583 and federal records retention schedule. Sign-off from controller, DCAA liaison, legal, contract administrators and IT.
Cloud object storage tenancy created in your AWS/GCP/Azure account (FedRAMP-aligned tenancy where required), KMS keys provisioned (customer-managed supported), object-lock policies applied per retention class, OpenSearch query layer deployed, web UI configured with your SSO provider plus CAC/PIV smart card support.
Every Costpoint entity extracted via Costpoint Web Services with direct-schema fallback for deep indirect-rate pool calculation workpapers and approved rate cert lookback. Attached documents pulled with hash-signed sidecars. Reconciliation manifests produced per project per fiscal period per pool.
Source-vs-archive reconciliation per project per fiscal period per pool: record counts, sum totals (GL trial balance, AP aging, AR aging, project cost-incurred-to-date per pool, indirect-rate parity), hash signatures. Spot-check sampling of approved rate cert PDFs for binary integrity. Controller and DCAA liaison sign off.
If Costpoint continues running in parallel during the Fusion migration window or pre-licence-renewal, scheduled nightly Web Services delta extracts keep the archive current. Each delta produces its own reconciliation evidence. Stops at cutover or renewal date.
Costpoint goes read-only (or fully shut down). Archive becomes authoritative for historical DCAA queries. Costpoint per-user licence cancelled or scoped down at next renewal — typical six-figure annual saving captured.
The deltek costpoint cloud archive is engineered for the audits and inquiries federal contractors actually face.
Read-access logs, immutable object-lock retention, signed reconciliation manifests, hash-verifiable approved rate cert PDFs — DCAA auditors accept the archive as primary evidence source for incurred-cost-submission audit walkthroughs.
Adequate internal control evidence preserved: cost accounting practice consistency, indirect-rate calculation reproducibility, T&E timekeeping audit trail. Survives DCAA business-system review.
CAS-relevant cost allocation history, pool basis consistency, Disclosure Statement cross-references preserved life-of-contract plus 7 years. Defends against CAS noncompliance findings.
Floor check records, per-employee per-day per-PLC labor distribution audit trail preserved for 7+ years. Survives DCAA floor-check inquiry years post-contract closeout.
Per-CLIN billed-to-date, funding-modification chain, EAC/ETC history, allowable cost detail preserved for DCMA and contracting officer closeout review. Available for decades-old contract inquiries.
1099 history retrievable per vendor per fiscal year. State sales/use tax workpapers and exemption certificates retained per individual state periods. Drill-down by state, vendor and certificate ID.
A deltek costpoint cloud archive is a long-term, query-ready, immutable repository that holds your Costpoint history after you migrate to Oracle Fusion (or simply stop using Costpoint). It keeps every project, every CLIN, every voucher, every timesheet, every pool calculation workpaper, every approved rate cert, every Cobra EVMS record and every attached document accessible to controller, DCAA liaison, contract administrators and auditors — without keeping the Costpoint licence and infrastructure alive. The Syntra ETL deltek costpoint cloud archive runs on hardened cloud object storage (S3, GCS, Azure Blob, FedRAMP-aligned tenancies available) with Parquet for analytics, an OpenSearch-backed query layer, KMS encryption and immutable object-lock retention configured for DCAA, DFARS, CAS, SOX and federal records retention schedule periods.
Keeping Costpoint running in read-only mode looks defensible until you do the math: you continue paying per-user Costpoint licence fees (often six figures annually for mid-size contractors), you continue managing the application server and database infrastructure (potentially in a CMMC-aligned environment with attendant security overhead), you still depend on Costpoint customizations rendering correctly through deprecated platform versions, and you still need a Costpoint admin on staff for password resets and access requests. The deltek costpoint cloud archive cuts the licence entirely (typical payback under 12 months), eliminates the infrastructure and admin overhead, runs on storage that costs cents per GB-month, and exposes the data through a clean read-only UI that doesn't depend on Costpoint's platform behaving correctly under future Costpoint releases — most of which are now SaaS-only via GCCS.
Everything required to satisfy a future DCAA audit, contract closeout, customer dispute or vendor inquiry. Structured data: every project, CLIN/SLIN, PLC, voucher, timesheet, expense report, GL journal, AP/AR record, billing record, indirect-rate pool calculation workpaper, Cobra EVMS record, WAWF iRAPT submission. Unstructured data: every attached document (vendor invoices on vouchers, signed timesheet backups, contract modification PDFs, approved provisional and forward-pricing rate cert PDFs, executive comp cap test workpapers, floor check records). Metadata: project master at every point-in-time, CLIN funding hierarchy snapshots, PLC rate cards effective-dated, pool definitions historical, Costpoint customization metadata, saved Cognos and BIRT report definitions. Nothing material is left behind.
Configurable per data class to match each domain's federal-contractor retention obligation. Typical defaults: financial records and indirect-rate pool calculation workpapers 7+ years for DCAA incurred-cost-submission audit lookback plus SOX (7yr) and IRS Pub 583 (4-7yr); contract records life-of-contract plus 7 years for DFARS 252.242; CAS Disclosure Statement cross-references life of contract; T&E and floor check records 7+ years for DCAA timekeeping audit defense; HR records 4-7 years for ADEA/Title VII; federal records retention schedule applied where contract terms require. Cloud object-lock makes the retention period legally enforceable — even an administrator can't delete records before the lock expires.
It's queryable, not cold. The deltek costpoint cloud archive ships with a clean read-only web UI letting controller, DCAA liaison, contract administrators and auditors search by project, CLIN, vendor, GL account, pool, fiscal period, PLC, voucher number or full-text across attached documents. Behind the UI is an OpenSearch-backed query layer over Parquet, returning typical results in under 2 seconds even for multi-billion-row archives spanning 10+ fiscal years. Power users can also drop into ad-hoc SQL through a serverless query engine (Athena/BigQuery/Snowflake) for one-off DCAA evidence reconstructions. Saved searches, exports to CSV/Excel/PDF and time-bound shared links for DCAA auditors all built in.
Yes. The archive runs on SOC 2 Type II-controlled cloud infrastructure with FedRAMP-aligned tenancies available, KMS encryption at rest (customer-managed keys supported), TLS 1.2+ in transit, MFA-enforced access with CAC/PIV smart card support, role-based access control, immutable object-lock retention, comprehensive audit logging shipping to your SIEM, and IP-allowlisted ingress where required for CUI handling. For CMMC Level 2 scope, the archive can be deployed in a CMMC-aligned tenancy with full asset inventory, configuration management and audit + accountability controls. For DFARS 252.204-7012 CUI scope, encryption-in-transit and encryption-at-rest requirements are met out of the box. Federal-contractor security review routinely accepts the archive on first attempt.
Either, depending on your scenario. Migration scenario: Syntra ETL extracts every entity through Costpoint Web Services plus direct-schema fallback for deep indirect-rate pool calculation workpapers once, transforms to Parquet plus original-document binary, loads to the archive with full reconciliation evidence (counts, sums, hashes signed and timestamped). Hybrid scenario: while Costpoint still runs in parallel during the Fusion migration window, scheduled nightly delta extracts keep the archive current right up to cutover. Post-cutover, Costpoint goes read-only and the archive becomes the authoritative source for DCAA lookback. Licence scenario: contractors who aren't migrating but want to escape the per-user Costpoint licence run a one-shot full extract plus optionally a weekly delta until the next licence renewal.
Custom field values are preserved as first-class columns in the archive — they're not collapsed into a generic blob. Every customization (custom project attributes, custom voucher fields, custom PLC dimensions) appears with its actual column name, data type and historical values intact, so a query like 'show all vouchers with custom field FundingType = OCO in FY2021' returns instantly. Saved Cognos and BIRT report definitions are stored as metadata alongside the underlying data they queried, so any saved report output can be reconstructed years later for DCAA evidence purposes. The reporting layer doesn't depend on a running Cognos report server — modern tools (Power BI, Tableau, OTBI) can query the underlying Parquet directly via Athena/BigQuery/Snowflake.
30-minute call. We'll walk through your Costpoint data volume, attached-document footprint, indirect-rate pool calculation depth, customizations and licence renewal date — and give you a concrete deltek costpoint cloud archive plan with payback math.