Deltek costpoint decommissioning for federal contractors post-Fusion migration. Active IDIQ continuity, contracting-officer notification, integration disconnection, DCAA evidence handover, licence cancellation, infrastructure retirement, knowledge transfer. $500K-$1M typical annual savings.
It's not just an IT decommission. The DCAA business-system audit posture has to continue, the 7+ year evidence obligation has to be honored, and active contracts have to be transitioned without break in cost-incurred-to-date or indirect-rate certification continuity.
Federal contractors carry the most demanding decommissioning posture of any industry. Per-user Costpoint licence fees, application server and database infrastructure, Costpoint admin headcount, Cognos report server infrastructure, integration middleware, CMMC-environment maintenance overhead — all of it costs $500K-$1M annually for a typical mid-size contractor, and all of it keeps arriving whether anyone logs in or not. But you can't simply shut Costpoint off the day after Fusion go-live: active IDIQ and CPFF contracts have Period of Performance continuity requirements, contracting officers need formal notification of system-of-record change, DCAA audits in-flight need evidence support, integrations with WAWF iRAPT and payroll providers need orderly disconnection.
Syntra ETL's deltek costpoint decommissioning playbook covers all of it with a defined 12-20 week sequence federal contractors can walk through with their controller, DCAA liaison, contract administrators, legal and IT teams. Active contracts are transitioned to Fusion PPM with full Period of Performance preservation. Contracting officers receive formal written notification with a defined cutover date. Active DCAA audits continue from the archive with full evidence chain. Integrations are dual-run for a defined period then cut. WAWF iRAPT is recertified DoD-side for the new system-of-record. The Costpoint licence is cancelled or scoped down at the next renewal — the $500K-$1M annual saving captured.
Post-cutover, the Costpoint application server stack stays alive in read-only mode for a 60-90 day rollback window — any go-live issue in Fusion can be remediated without losing access to the source system. After the rollback window expires, the application stack is retired and the data archive becomes the only source for Costpoint history, queryable by controller, DCAA liaison, contract administrators and auditors for the full 7+ year DCAA evidence obligation.
Federal-contractor specific risks that turn an IT decommission into a contracting-officer escalation if mishandled.
Every active IDIQ and CPFF contract mid-PoP must transition with full CLIN funding, NTE ceiling, funded/unfunded delineation, EAC/ETC and cost-incurred-to-date intact. Contracting officers verify continuity.
Active DCAA audits continue from the archive. Immutable object-lock applied to audit-period snapshots. Evidence response served from archive with read-access log. Audit completes before final shutdown.
Formal written notification of system-of-record change to every active contracting officer with cutover date. WAWF iRAPT recertified DoD-side for invoice submission from Fusion.
Every active integration (WAWF iRAPT, payroll providers, banking ACH, expense cards, EVMS feeds, customer portals) inventoried, dual-run validated, then cut with stakeholder notification.
Long-tenure Costpoint admin institutional knowledge captured: pool design rationale, customization registry, closing runbook. Output preserved as reference archive alongside the data archive.
Costpoint stays alive read-only for 60-90 days post-cutover so any Fusion go-live issue can be remediated without losing source-system access. Active IDIQ contractors strongly encouraged to use full window.
A defined sequence built for federal-contractor DCAA continuity. Typical 12-20 weeks end-to-end after Fusion go-live.
Inventory of active contracts, in-flight DCAA audits, active integrations, custom Cognos reports, indirect-rate pool calculation history, customizations, admin runbooks. Output: decommissioning scope register with risk and continuity-requirement flags.
Briefing to controller, DCAA liaison, contract administrators, contracting officers (where contracts active), legal, IT, payroll, treasury, security (CMMC). Formal written notification of system-of-record change drafted with cutover date.
Final reconciled extract of every entity, indirect-rate pool calculation workpaper, approved rate cert. DCAA evidence pack assembled and signed. Active contracts migrated to Fusion PPM with full continuity verification.
Costpoint goes read-only. Active integrations dual-run validated, then cut. WAWF iRAPT recertified DoD-side. Active DCAA audits continue from archive. Controller and DCAA liaison sign off on cutover.
Costpoint stays alive read-only for 60-90 days. Fusion go-live issues triaged. After validation, rollback window closes. Active DCAA audits in-flight may extend this window.
Costpoint application server stack retired, database decommissioned, Cognos report server retired, integration middleware disconnected. Costpoint per-user licence cancelled or scoped down at next renewal. $500K-$1M annual saving captured.
The hard-dollar run-rate items that go away — and the soft savings that show up over the next decade.
Typical $200K+ annually for 200-300 user environment with Cobra + T&E options. Cancelled or scoped down at next renewal post-decommissioning.
Typical $50K-100K annually for on-prem or hosted Costpoint application server + database stack. More if it's CMMC-aligned. Retired after rollback window.
Typical $150K-250K annually for DBA + functional admin. Redeployed to Fusion support or other priorities after decommissioning.
Cognos infrastructure for Costpoint reporting retired. Historical Cognos report definitions preserved as metadata in archive for DCAA evidence reconstruction.
Costpoint-tied integration middleware (WAWF, payroll, banking, EVMS feeds, customer portals) decommissioned after cutover validation. Maintenance contracts cancelled.
Maintaining a CMMC-aligned Costpoint environment for occasional read-only access carries audit and continuous-monitoring overhead. Eliminated post-decommissioning.
Deltek costpoint decommissioning is the orderly retirement of a Costpoint environment after migration to Oracle Fusion (or contract closeout, or subsidiary wind-down) — including data archival to long-term immutable storage, Costpoint licence cancellation, application server and database infrastructure retirement, integration disconnection, knowledge transfer, DCAA evidence handover and contracting-officer notification of system-of-record change. For federal contractors it's not just an IT decommission: the DCAA business-system audit posture has to continue, the 7+ year evidence retention obligation has to be honored, and active or in-flight contracts have to be transitioned without break in cost-incurred-to-date or indirect-rate certification continuity. Syntra ETL's deltek costpoint decommissioning playbook covers all of it with a defined sequence federal contractors can walk through with their controller, DCAA liaison, contract administrators, legal and IT teams.
The savings stack up quickly for mid-size federal contractors. Per-user Costpoint licence fees (often $200K+ annually for a 200-300 user environment with Cobra + T&E options); application server and database infrastructure (typically $50K-100K annually for the on-prem or hosted stack, more if it's CMMC-aligned); Costpoint admin headcount ($150K-250K annually for the DBA + functional admin); Cognos report server infrastructure; integration middleware tied to Costpoint; CMMC-environment maintenance overhead; and the implicit risk of running a deprecated on-prem Costpoint version on a Deltek SaaS-first roadmap. Total for a typical mid-size contractor: $500K-$1M annually. Deltek costpoint decommissioning captures that as an ongoing run-rate saving while preserving full DCAA evidence in the long-term archive.
Depends on scope and DCAA audit posture. A typical decommissioning following a clean Fusion migration runs 12–20 weeks end-to-end: 4–6 weeks for final archival pass and DCAA evidence reconciliation, 2–3 weeks for integration disconnection and stakeholder notification, 4–6 weeks for parallel-run validation and DCAA liaison sign-off, 2–4 weeks for licence cancellation negotiation with Deltek and infrastructure retirement, plus the licence renewal date acting as the hard cutover. Contractors with active in-flight contracts add 2–4 weeks for contracting-officer notification and system-of-record change documentation. Contractors with active DCAA audits at the time of decommissioning add the audit completion window — typically 3–9 months for incurred-cost-submission audit.
Active IDIQ and CPFF contracts mid-period-of-performance are the most sensitive aspect of deltek costpoint decommissioning. Contracting officers expect continuity: funded vs unfunded delineation, NTE ceiling tracking, cost-incurred-to-date per CLIN, indirect-rate certification continuity. The Syntra decommissioning playbook ensures every active contract has its full state migrated to Fusion PPM with Period of Performance preservation before Costpoint goes read-only. Contracting officers are notified in writing of the system-of-record change with a defined cutover date. Post-cutover, all new transaction posting flows through Fusion; the Costpoint archive serves historical lookback for that contract's life-of-contract evidence obligations and beyond.
Active DCAA audits — incurred cost submission, business-system review, floor checks, exec comp cap reviews — continue as scheduled with full evidence support. The standard approach: freeze the Costpoint snapshot for the audit period in the archive (immutable object-lock applied), continue providing audit response from the archive (the archive's read-access log satisfies DCAA evidence chain requirements), and complete the audit before the final Costpoint shutdown. Some contractors with large active audits run a phased decommissioning — licence scoped down to read-only audit-response users while the audit completes, then full shutdown after closure. Either approach preserves DCAA evidence integrity.
Yes. Federal contractors typically have multiple integrations tied to Costpoint: WAWF iRAPT for DoD invoice submission, payroll providers (ADP, Paychex, Paycom), banking ACH for AP/AR, expense card feeds, Cobra (CER) EVMS feeding Fusion or external EVMS tools, customer-specific portals for invoice submission. The deltek costpoint decommissioning playbook inventories every active integration, validates that the Fusion-side or alternative-system equivalent is in place, runs a defined dual-run period where both sides are validated to the cent, and then disconnects the Costpoint side with stakeholder notification. WAWF iRAPT in particular requires DoD-side recertification of the new system-of-record.
Federal contractors with long-tenure Costpoint admins (often 10+ years on the system) carry significant institutional knowledge: the specific way indirect-rate pool calculations were tuned for DCAA approval over years of negotiation, the workarounds in custom Cognos reports for specific compliance edge cases, the integration quirks with payroll providers, the runbook for fiscal-year-close. Deltek costpoint decommissioning includes a structured knowledge-transfer phase: documenting the as-was pool design with rationale, capturing the customization registry with business-purpose annotations, recording the closing runbook with screen-by-screen detail. The output is a Costpoint reference archive sitting alongside the data archive — institutional knowledge preserved even after the admin headcount is redeployed.
Within a defined rollback window, yes. The Syntra playbook keeps Costpoint operational (in read-only mode) for typically 60-90 days post-cutover so any go-live issue in Fusion can be remediated without losing access to the source system. After the rollback window expires, the Costpoint application server stack is retired and the data archive becomes the only source for Costpoint history. Rollback isn't free — keeping Costpoint alive for the rollback window costs the per-user licence for that period — but it's strongly recommended for any contractor with active IDIQ or CPFF contracts where unexpected Fusion behavior could disrupt billing or indirect-rate certification. After successful parallel-run validation, contractors routinely shorten the rollback window.
30-minute call. We'll walk through your active contract portfolio, DCAA audit posture, integration footprint, Costpoint licence renewal date and Fusion go-live status — and give you a concrete deltek costpoint decommissioning plan with annual-savings math and rollback window recommendation.