Headline + sub-ledger + row-level reconciliation across every migration stage. Governance, tolerance policy, variance disposition, evidence retention, remediation workflow. Discharges 60-80% of substantive audit testing on the migration period.
A reconciliation engine run at cutover is too late. By cutover, mapping defects have compounded across millions of transactions. Acumatica migration reconciliation runs continuously, catches defects early and gates each migration stage.
Acumatica has grown into one of the most-used cloud ERPs in the USA mid-market — distribution, manufacturing, construction, services, retail/eCommerce. A typical mid-market customer carries 7+ years of GL journals, hundreds of thousands of AP Bills, hundreds of thousands of AR Invoices, multi-state sales tax across 30+ states, ASC 606 deferred revenue schedules running into the thousands, construction Pay Apps with retention liabilities, multi-warehouse inventory with lot/serial tracking, and an xRP customization footprint that touches dozens of DACs. Acumatica migration reconciliation has to prove parity across every one of these domains — and prove it continuously as the migration progresses.
Syntra ETL's reconciliation framework operates at three levels concurrently. Level 1 (headline) answers the CFO's question: do the trial balances tie? Level 2 (sub-ledger) answers the controller's question: do AP, AR, FA, inventory, project and tax sub-ledgers tie? Level 3 (row-level) answers the auditor's question: can I trace any specific Fusion line back to its specific Acumatica record with matching hash signatures? All three run at every gate.
The framework wraps the engine. Governance defines who signs off at which gate. Tolerance policy defines what variance is acceptable for each domain. Variance disposition defines how each variance is handled. Evidence retention defines where the signed pack lives for SOX. Remediation workflow defines how defects get fixed and re-validated. The result: zero surprises at cutover, and a SOX-grade evidence trail that discharges most substantive audit testing.
Concurrent, complementary, indispensable. Each level catches a different class of defect.
Period × Ledger × Branch trial balance, Acumatica vs Fusion. Zero variance on debit/credit. Answers: do the headline numbers tie? Catches: large-scale mapping defects, missing periods, missing ledgers.
AP aging by supplier, AR aging by customer, inventory on-hand by warehouse, FA register, project actuals, ASC 606 deferred revenue, sales tax accruals. Catches: sub-ledger to GL tie-out defects, supplier/customer-level routing defects.
Every Acumatica record hashed at extract; every Fusion record re-hashed post-load. Counts, sums, hashes compared per Branch per period. Catches: row-by-row routing defects, custom-field mapping defects, transformation-rule defects.
Pre-cutover Generic Inquiry outputs preserved; post-cutover OTBI equivalents compared. Catches: defects in custom-field routing (xRP UsrXyz fields) that pass Levels 1+2 but break analytical reports.
Reconciliation runs in minutes, not hours. Defects surface during the same dress rehearsal cycle that produced them — feedback loop tightens fast.
Every reconciliation artifact is hash-sealed at generation, signed by the named domain owner at each gate, archived for SOX 7-year retention. Tamper-evident.
Reconciliation gates every migration stage. No stage proceeds without sign-off.
Acumatica to Fusion data mapping signed. Tolerance policy signed (per-domain variance thresholds). Domain owners assigned. Reconciliation engine configured against signed mapping.
First end-to-end migration. Levels 1, 2 and 3 reconciliation run. First variance pack issued. Domain owners review, classify each variance, assign owners for defects. Mapping refinements scheduled.
Re-run with mapping refinements. Reconciliation re-executes. Defect count drops typically 80–90%. Remaining variances classified expected / defect / design-accept. Domain owners sign domain-by-domain.
Full-volume dry run. Acumatica migration reconciliation pack generated end-to-end. CFO, Controller, AP Manager, AR Manager, Tax Manager, Inventory Manager, Project Controller, IT Lead, Audit Lead all review.
Acumatica and Fusion run side-by-side for 1–2 fiscal periods. Period-end close in both. Side-by-side reconciliation: GL, AP, AR, inventory, FA, project, tax — to the cent. Final defects resolved. Pack signed.
Final acumatica migration reconciliation pack signed by every domain owner. Pack archived in immutable evidence store for SOX 7-year retention. Production cutover authorized. Acumatica tenant moves to read-only.
Acumatica migration reconciliation never silently absorbs variance. Every variance is explained, corrected or accepted with sign-off.
Rounding on multi-currency translation, tax rounding, inter-company net effects. Documented with formula and amount, signed off, no action. Recurring expected variances get standing approval.
Mapping error, converter bug, load failure. Logged in defect tracker with root-cause analysis. Fixed in code or in the mapping doc. Re-run. Re-reconciled. Defect closed only after clean reconciliation.
Intentional design choice (consolidation logic change, COA restructure, Branch-to-LE remapping) creates variance vs. Acumatica historical. Documented with design rationale, signed off by Controller + Audit Lead.
Tolerance policy applied per domain: zero on GL debit/credit, pennies on multi-currency rounding, zero on counts, dollars-per-project on PPM. Documented up-front, signed by Controller + Audit Lead.
Defect → assigned to mapping owner → fix in mapping doc → converter rerun → reconciliation rerun → variance closed → signed. Average cycle time 24–48 hours during dress rehearsals.
All variance dispositions captured in the signed pack. Hash-sealed at generation. Archived in immutable store. Available for auditor download with role-based access.
Acumatica migration reconciliation is the structured framework for proving — at every stage of the migration, not just at the end — that the Fusion target matches the Acumatica source: same counts, same totals, same balances, same business meaning. It runs at three levels of granularity. Headline reconciliation answers 'do the GL trial balances tie?' Sub-ledger reconciliation answers 'do AP, AR, FA, inventory and project balances tie?' Row-level reconciliation answers 'does this specific Fusion line trace back to this specific Acumatica record with matching hash signatures?' All three run continuously across dress rehearsals, parallel run and cutover, with results captured in a signed evidence pack.
Data validation and migration reconciliation overlap heavily, but the framing differs. Data validation is engine-centric: 'run these six validation engines and report variances.' Acumatica migration reconciliation is process-centric: 'at each migration stage, prove parity has been achieved and document the evidence.' The reconciliation framework includes the validation engines but also adds: governance (who signs off at which milestone), variance disposition (how each variance gets explained, corrected or accepted), tolerance policy (what's the threshold for material variance), evidence retention (where the pack lives for SOX), and remediation workflow (who fixes what when a defect surfaces). The framework wraps the engines.
Level 1 is headline reconciliation: GL trial balance Acumatica vs Fusion, period × ledger × Branch. Tolerance: zero variance on debit/credit totals. Level 2 is sub-ledger reconciliation: AP aging by supplier, AR aging by customer, inventory on-hand by warehouse, FA net book value, project actuals-to-date, ASC 606 deferred revenue. Tolerance: zero on counts and sums, pennies on multi-currency translation. Level 3 is row-level reconciliation: every Acumatica record extracted is hashed; every Fusion record loaded is re-hashed; counts compared, sums compared, hashes compared per Branch per period. Level 3 catches defects that Levels 1 and 2 silently absorb.
Parallel run is where acumatica migration reconciliation does its hardest work. For 1–2 fiscal periods, Acumatica continues processing live transactions while Fusion runs alongside with delta replays from Acumatica via OData modified-since filters. At period end, both systems independently close: Acumatica close runs (period-end processes, accruals, recurring journals); Fusion close runs (Period Close, Accruals, Allocations). The reconciliation framework compares side-by-side: same trial balance? Same AP/AR aging? Same inventory valuation? Same FA depreciation? Same project actuals? Every domain reconciles to the cent — or the variance is explained, corrected and signed off. Only after a clean parallel run does production cut to Fusion.
Sign-off is layered. Each reconciliation domain has a named owner (Controller for GL, AP Manager for AP, AR Manager for AR, Tax Manager for sales tax and ASC 606, Inventory Manager for inventory, Project Controller for PPM/construction, IT Lead for technical hashes, Audit Lead for evidence integrity). Each domain owner signs the corresponding reconciliation artifact at each gate (dress rehearsal 1, dress rehearsal 2, pre-cutover dry run, parallel run, final cutover). Cumulatively, the signed sign-off ledger becomes the SOX 7-year retention record. No production cutover happens without sign-off from every domain owner.
Every variance gets one of three classifications. (1) Expected: a rounding artifact (multi-currency translation, tax rounding), an inter-company elimination effect (Acumatica branch nets differently than Fusion legal entity), or a period-end timing nuance (accrual cut over differently). Documented, signed off, no action. (2) Defect: an error in the mapping, converter or load process. Logged, root-cause-analyzed, fixed in code or in the acumatica to oracle fusion data mapping, re-run, re-reconciled. (3) Design accept: a variance arising from an intentional design choice (consolidation logic change, COA restructure). Documented with the design rationale, signed off by Controller and Audit Lead, no action. Every variance has explicit disposition before sign-off.
Tolerance policies vary by domain. GL debit/credit totals: zero tolerance, no variance accepted. Multi-currency translation: pennies per ledger per period (rounding artifact). AP/AR aging counts: zero tolerance. AR aging totals: pennies. Inventory on-hand counts: zero tolerance per warehouse per item. Inventory valuation: pennies per warehouse (cost-layer rounding). FA net book value: pennies per asset class per period. ASC 606 deferred revenue: pennies per contract per period. Sales tax accrued: pennies per state per period. Project actuals: dollars per project (with explicit explanation if material). The tolerance policy is documented up-front, signed by Controller and Audit Lead, and applied uniformly.
Yes — and most customers do. The signed, hash-sealed acumatica migration reconciliation pack covers everything an external auditor would test during a substantive procedure on the migration period. Trial balance parity (no statement-level misstatement). AP/AR aging (sub-ledger to GL tie). Inventory valuation (existence + valuation). FA register (existence + completeness). ASC 606 rollforward (cutoff + classification). Multi-state sales tax (compliance). When auditors get the pack, they typically discharge substantive testing on these areas and focus their effort on year-end transactions and judgmental areas. Migration audit overhead drops by 60–80%.
Book a 30-minute call. We'll walk through your Acumatica close cycle, your audit history, your SOX retention obligations and your tolerance policy preferences — and give you a concrete acumatica migration reconciliation framework configured for your tenant.