Regulatory-grade acumatica compliance archive engineered for the controls SOX auditors, IRS examiners, ASC 606 reviewers, state sales tax auditors, and construction lien-rights inquirers actually require. Immutable object-lock, read-access audit logs, hash-verifiable documents, time-bound auditor access, legal-hold support.
A general archive holds the data. An acumatica compliance archive proves the data is the original, untampered, complete and accessible for the legally required period — under the controls auditors and regulators actually require.
Acumatica customers, especially in the USA SMB and mid-market sweet spot, face a long tail of overlapping retention obligations: SOX section 404 for public companies, IRS Publication 583 for tax records, ASC 606 for multi-year customer contracts, sales tax retention in every US state where you collect, GAAP and IFRS for financial statements, GDPR for EU employee HR records, and construction-specific lien-rights retention that varies by state (3-10 years post-project-completion). Each obligation has its own retention period, its own evidence requirements and its own audit cycle.
A general-purpose Parquet archive is fine for day-to-day historical lookups, but it doesn't carry the compliance proof regulators demand. The Syntra ETL acumatica compliance archive layers regulatory-grade controls on top of the underlying cloud archive: immutable object-lock retention enforceable in law, read-access audit logs shipping to SIEM, hash-verifiable document integrity, time-bound auditor access workflows scoped per regulator, and reconciliation evidence chains traceable from current-day query back to the original Acumatica source record at ingest time.
The configuration is per data class. GL journals get 7-year object-lock for SOX plus IRS. Sales tax records get state-specific object-lock matching each state's retention period (3-7 years typical). ASC 606 customer contracts get contract-duration plus 7 years. Construction Pay Apps get state lien-rights period post-project-completion. HR records get 4-7 years post-termination. Once an object is locked, no actor — not Syntra ETL staff, not your cloud admins, not even your CISO — can delete or modify the record until the retention expires. That's the audit gold standard for retention-compliance proof.
The features that turn an archive into evidence regulators accept.
Cloud object storage object-lock per data class. No actor can modify or delete a locked record before its retention expires — not Syntra staff, not your admins, not your CISO. Audit gold standard.
Every search, every document open, every export logged with user identity, timestamp, query, result count. Logs ship to your SIEM in real time. SOX evidence chain unbroken.
Every attached document carries hash signature captured at ingest. Auditors can verify document integrity years later — proof the AIA Pay App PDF is bit-for-bit identical to the original.
Time-bound shared links scoped to specific fiscal periods, Branches, states, projects or customers. Auditors get read-only access without provisioning accounts in your systems.
Scope-precise legal-hold annotation extends object-lock indefinitely on affected records. Hold actions logged with issuer, reason, scope, dates. Audit trail regulators require.
Source-to-archive reconciliation per record: ingest timestamp, source counts, hashes, signed manifest. Defensible under any compliance inquiry.
Retention-mapping-first programme. Get the regulatory mapping right, the controls follow.
Inventory of every Acumatica entity, document type, customer-data class and project-data class. Retention period assigned per data class against SOX, IRS Pub 583, ASC 606, 50-state sales tax, GAAP/IFRS, GDPR, state construction lien-rights. Sign-off from finance, legal, audit, tax and (for construction) project management leads.
Cloud object storage tenancy in your AWS/GCP/Azure account in the right regions for data residency. Object-lock policies configured per retention class. KMS keys (customer-managed). SIEM integration for read-access logs. SSO with MFA enforcement.
Every Acumatica entity, every attached document, every xRP custom field ingested with hash signatures and per-data-class object-lock applied at ingest. Reconciliation manifests produced per Branch per period. State-specific tags applied to sales tax records.
Time-bound shared link generator configured with regulator-specific scoping templates (SOX audit, IRS audit, state sales tax audit, construction lien-rights inquiry). Reconciliation-footer export templates approved by audit lead. Legal-hold workflow tested end-to-end.
Mock audit walkthrough with internal audit and external auditor lead. Drill from a current-day query back to the original Acumatica source record with full evidence chain. Sign-off on the compliance archive as audit-defensible primary evidence source.
Acumatica compliance archive declared production. SOX, IRS, ASC 606, sales tax, GDPR, construction lien-rights compliance posture confirmed. Subscription cancellation aligned to consumption-pricing renewal.
Engineered for the specific compliance audits Acumatica customers actually face.
7-year object-lock on financial records, read-access logs to SIEM, hash-verifiable supporting documents, drill-back from Fusion GL to Acumatica source to original vendor invoice. Primary SOX evidence source.
Pub 583 retention satisfied with object-lock per record class. Tax workpapers, original invoices, exemption certificates queryable for any audit lookback. State and federal exam workflows supported.
Multi-year contract documents retained contract-duration plus 7 years. Performance obligation breakdowns preserved. Revenue recognition history auditable per quarter.
Per-state object-lock (3-7 year retention typical). Exemption certificates retained as long as effective plus 3 years. Time-bound shared links scoped per state for state tax auditor fieldwork.
State lien-rights period (3-10 years post-completion) per project per state. AIA Pay App PDFs hash-verifiable. Searchable by project, Pay App number, subcontractor, lien waiver status.
Member-state-specific retention for EU employees. Right-to-access and right-to-erasure workflows supported (subject to legal-hold overrides). Audit trail per data subject.
An acumatica compliance archive is a regulatory-grade repository purpose-built to satisfy specific retention obligations — SOX, IRS, ASC 606, multi-state US sales tax, GAAP/IFRS, GDPR HR records, construction-specific retention (lien rights, certified payroll, AIA documents) — with the controls auditors and regulators actually require: immutable object-lock retention enforceable in law, read-access audit logs shipped to SIEM, hash-verifiable document integrity, time-bound auditor access workflows, and reconciliation evidence chains traceable from current-day query back to the original Acumatica source record. A general archive holds the data; a compliance archive proves the data is the original, untampered, complete and accessible for the legally required period.
All the regulations Acumatica customers in the USA and globally typically face. SOX section 404 for public companies (7-year retention with auditable evidence chain for financial records). IRS Publication 583 for general business records (4-year minimum, 7-year typical for tax records). ASC 606 for multi-year customer contracts (contract duration plus 7 years for revenue recognition history). State sales tax in all 50 US states (3-7 year retention per state, with exemption certificates retained as long as the certificate is in effect plus 3 years). GAAP and IFRS for financial statements (7-10 year retention depending on jurisdiction). GDPR for HR records of EU employees (varying by member state, typically 4-7 years post-termination). Construction-specific lien rights (3-10 years post-project-completion depending on US state).
Cloud object storage (S3, GCS, Azure Blob) supports object-lock — a feature that prevents modification or deletion of a stored object for a specified retention period, even by administrators with full credentials. The acumatica compliance archive applies object-lock per data class with retention periods configured to match each regulatory obligation: GL journals locked for 7 years, construction Pay Apps locked for 10 years post-project-completion, HR records locked for 7 years post-termination. Once locked, no actor — not Syntra ETL staff, not your cloud admins, not even your CISO — can delete or modify the record until the retention expires. This is the audit gold standard for retention-compliance proof.
Construction is one of Acumatica's strongest verticals and carries unusually long, complex retention obligations. State lien-rights laws require retention of Pay App documentation, signed Subcontracts, Change Orders, paid lien waivers and certified payroll exports for 3-10 years post-project-completion depending on state (California: 4 years from substantial completion; Texas: 4 years from contract end; New York: 6 years; Florida: 5 years; Washington: 4 years). The acumatica compliance archive applies the right object-lock period per project per state, retains the AIA-format Pay App PDFs with hash signatures, and indexes by project number, Pay App number, subcontractor name and lien waiver status — auditor-ready for any state lien-rights inquiry.
ASC 606 (Revenue Recognition for Contracts with Customers) requires retention of contract documentation, performance obligations, transaction price allocations and revenue recognition history for the duration of the contract plus an audit-defensible period thereafter (typically 7 years). The acumatica compliance archive ingests Acumatica's contract data plus the supporting documents (signed contract scans, statement-of-work attachments, change order documentation), applies object-lock for the contract duration plus 7 years, and preserves the performance-obligation breakdown so a 2020 multi-year SaaS contract's quarterly revenue recognition is auditable in 2027 with the original transaction price allocation logic intact.
Yes — multi-state sales tax is one of the most painful retention exposures Acumatica customers face. Every US state where you collect sales tax has its own retention period (typically 3-7 years), its own audit cycle, and its own evidence requirements for exemption certificates (resale certificates, manufacturing exemption certificates, government exemption certificates). The acumatica compliance archive applies state-specific object-lock per record, indexes sales tax workpapers by state, customer and exemption certificate ID, retains exemption certificate PDFs with their effective-date and expiration metadata, and supports time-bound shared links scoped per state for state tax auditors during fieldwork.
Legal hold pauses the normal retention expiry on affected records until the hold is released. When litigation, regulatory inquiry or tax audit is anticipated or active, the acumatica compliance archive accepts a legal-hold annotation scoped to specific records (by entity, fiscal period, customer, vendor, project, etc.). The annotation extends object-lock indefinitely on the affected records, preventing the normal retention expiry from kicking in. Legal hold actions are logged with the legal-hold issuer, hold reason, scope and date — providing the audit trail that legal and regulatory authorities require. When the hold is released (litigation resolves, audit closes), the normal retention schedule resumes.
Per record, per query, per export: source-to-archive reconciliation evidence (when the record was ingested, source counts, hashes, signed manifest); read-access audit log (every search, every document open, every export with user identity, timestamp, query, result count); document integrity verification (hash signature captured at ingest, re-verifiable on demand); object-lock retention proof (legally enforceable retention period configured per data class); and legal-hold history (any hold applied, scope, issuer, dates, release evidence). The complete evidence chain is what makes the acumatica compliance archive defensible under SOX section 404, IRS audit, ASC 606 review, state sales tax audit, GDPR data subject request and construction lien-rights inquiry.
30-minute call with our compliance leads. We'll walk through your specific regulatory exposure (SOX scope, sales tax states, ASC 606 contracts, construction states, GDPR populations) and give you a concrete acumatica compliance archive plan with object-lock retention configured per data class.