Long-term, immutable, queryable repository for your Acumatica history after Fusion migration. Every entity, every document, every xRP custom field preserved. SOC 2 + KMS + object-lock. Typical payback under 12 months by killing the consumption-based subscription.
Read-only Acumatica feels safe until you tally the subscription, the admin time, and the risk that xRP customizations stop rendering correctly under future Acumatica platform upgrades.
Mid-market Acumatica customers run consumption-based subscriptions that often exceed $100K annually, and that bill keeps arriving whether anyone logs in or not. Keeping the tenant alive 'just in case finance needs to look something up' is one of the single most expensive line items in the post-Fusion-migration TCO. Worse, every quarterly Acumatica platform release risks breaking the xRP customizations that finance depends on for historical Generic Inquiries — and you no longer have a development team focused on Acumatica to fix them.
The Syntra ETL acumatica cloud archive replaces the running tenant with hardened cloud object storage, KMS encryption, object-lock retention for SOX/IRS/GAAP/ASC 606/construction-specific periods, and a clean read-only UI that doesn't depend on Acumatica's xRP platform behaving correctly under future Acumatica releases. The Acumatica subscription gets cancelled at the next renewal — typically saving six figures annually — while finance, audit, tax, operations and project teams keep the historical data access they actually use.
Every entity, every attached document and every xRP custom field is preserved. Generic Inquiry definitions and Acumatica Report Designer reports are kept as metadata so 2019-as-of reports remain reproducible in 2026. Auditors routinely accept the acumatica cloud archive as a primary evidence source — the read-access log, the immutable object-lock, the signed reconciliation manifests all satisfy SOX scope without compromise.
A complete archive product — storage plus query plus governance, not just a Parquet dump.
Clean search-driven interface: search by customer, vendor, GL account, fiscal period, project, document number or full-text across attached documents. Typical results under 2 seconds.
Acumatica Generic Inquiry definitions kept as metadata, underlying data queryable through the archive — saved Generic Inquiry outputs reconstructable years later.
Attached document viewer for vendor invoices, AIA Pay App backups, lien waivers, certified payroll exports and contract scans. Hash signatures verifiable on demand.
Object-lock makes retention periods legally enforceable. Configurable per data class (financial 7yr, construction 3-10yr, HR 4-7yr, ASC 606 contracts contract+7yr).
Time-bound shared links for external auditors. CSV/Excel/PDF export with reconciliation footers. Every export logged for SOX evidence chain.
Every search, every document open, every export logged with user identity, timestamp and result count. Audit logs ship to your SIEM in real time.
Typical end-to-end timeline 6–10 weeks, sequenced so the Acumatica subscription can be cancelled at the next renewal date without risk.
Inventory of every Acumatica entity, document type and xRP custom field. Retention period assigned per data class against SOX, IRS Pub 583, GAAP/IFRS, ASC 606, state construction lien-rights and HR retention obligations. Sign-off from finance, legal, audit and IT.
Cloud object storage tenancy created in your AWS/GCP/Azure account, KMS keys provisioned (customer-managed supported), object-lock policies applied per retention class, OpenSearch query layer deployed, web UI configured with your SSO provider (Okta, Azure AD, Google, etc.).
Every Acumatica entity extracted via Contract-Based REST + OData v4 with parallel partitioned high-volume GL/inventory extraction. Attached documents pulled to the archive with hash-signed sidecars. Reconciliation manifests produced per Branch per period.
Source-vs-archive reconciliation per Branch per period for record counts, sum totals (GL trial balance, AP aging, AR aging, inventory on-hand, FA register), hash signatures. Spot-check sampling of attached documents for binary integrity. Finance and audit sign off.
If Acumatica continues running in parallel during the Fusion migration window, scheduled nightly OData delta extracts keep the archive current. Each delta produces its own reconciliation evidence. Stops at cutover date.
Acumatica goes read-only (or fully shut down). Archive becomes authoritative for historical queries. Acumatica subscription cancelled at next renewal — typical six-figure annual saving captured.
The acumatica cloud archive is engineered for the audits and inquiries you'll actually face.
Read-access logs, immutable object-lock retention, signed reconciliation manifests, hash-verifiable documents — auditors accept the archive as primary evidence source for SOX 404 walkthroughs and substantive testing.
IRS Pub 583 retention satisfied with 4–7 year object-lock on financial records. Tax workpapers, original invoices and supporting documents queryable for any audit lookback period.
AIA Pay App backups, Subcontracts, Change Orders, Certified Payroll and lien waivers retained per state lien-rights periods (3–10 years post-completion). Searchable by project, subcontractor and Pay App number.
Multi-year customer contracts and supporting documents retained for contract duration plus 7 years. Revenue recognition history preserved per performance obligation for ASC 606 audit defense.
Acumatica Payroll records and employee data retained for ADEA/Title VII post-termination periods (4–7 years). Garnishment history, W-2 backups and certified payroll exports searchable for audit.
State sales tax records, use tax workpapers and exemption certificates retained per individual state periods (3–7 years typical). Drill-down by state, customer and certificate ID.
An acumatica cloud archive is a long-term, query-ready, immutable repository that holds your Acumatica history after you migrate to Oracle Fusion (or simply stop using Acumatica). It keeps every GL journal, AP Bill, AR Invoice, SOOrder, POOrder, InventoryItem transaction, Project record, Pay App, attached document and xRP customization detail accessible to finance, audit, tax and operations teams — without keeping the Acumatica subscription alive. The Syntra ETL acumatica cloud archive runs on hardened cloud object storage (S3, GCS, Azure Blob) with Parquet for analytics, an OpenSearch-backed query layer, KMS encryption and immutable object-lock retention configured for SOX, IRS, GAAP, ASC 606 and construction-specific retention periods.
Keeping Acumatica running in read-only mode looks cheap until you do the math: you continue paying the consumption-based subscription (often six figures annually for mid-market customers), you continue managing user accounts and SSO for occasional historical lookups, you still depend on Acumatica's xRP customizations rendering correctly through quarterly platform upgrades, and you still need an Acumatica admin on staff for password resets and access requests. The acumatica cloud archive cuts the subscription entirely (typical payback under 12 months), eliminates the admin overhead, runs on storage that costs cents per GB-month, and exposes the data through a clean read-only UI that doesn't depend on Acumatica's xRP platform behaving correctly under future Acumatica releases.
Everything required to satisfy a future audit, tax query, customer dispute or vendor inquiry. Structured data: every GL journal, AP Bill, AR Invoice, SOOrder, POOrder, inventory transaction, Production Order, Project task, Pay App, Subcontract, Change Order, Cash receipt, FA register, employee record. Unstructured data: every attached document (vendor invoices, customer POs, signed Pay App backups, AIA forms, certified payroll exports, lien waivers, contract scans). Metadata: xRP custom field values, Business Event triggers, Generic Inquiry definitions, Acumatica Report Designer reports, Branch and Subaccount masters at every point-in-time. Nothing material is left behind.
Configurable per data class to match each domain's retention obligation. Typical defaults: financial records (GL, AP, AR, FA) 7 years for SOX plus IRS Pub 583 (US), 10 years for GAAP/IFRS jurisdictions; tax records 4–7 years per IRS or state requirements; construction records (Pay Apps, Subcontracts, Certified Payroll) 3–10 years post-completion depending on state lien-rights law; HR records 4–7 years post-termination for ADEA/Title VII; ASC 606 multi-year customer contracts kept for the contract duration plus 7 years. Cloud object-lock makes the retention period legally enforceable — even an administrator can't delete records before the lock expires.
It's queryable, not cold. The acumatica cloud archive ships with a clean read-only web UI letting finance, audit and operations users search by customer, vendor, GL account, fiscal period, project, document number or full-text across attached documents. Behind the UI is an OpenSearch-backed query layer over Parquet, returning typical results in under 2 seconds even for multi-billion-row archives. Power users can also drop into ad-hoc SQL through a serverless query engine (Athena/BigQuery/Snowflake) for one-off analytical queries. Saved searches, exports to CSV/Excel/PDF and time-bound shared links for auditors all built in.
Yes. The archive runs on SOC 2 Type II-controlled cloud infrastructure with KMS encryption at rest (customer-managed keys supported), TLS 1.3 in transit, MFA-enforced access, role-based access control, immutable object-lock retention, comprehensive audit logging shipping to your SIEM, and IP-allowlisted ingress where required. For SOX scope, every read access is logged with user identity, timestamp, query and result count. For HIPAA scope (if you used Acumatica for any healthcare-adjacent data) BAA is available. For PCI scope, the archive can be deployed in a PCI-aligned tenancy with cardholder data redacted at ingest. Auditors routinely accept the acumatica cloud archive as a primary evidence source.
Either, depending on your scenario. Migration scenario: Syntra ETL extracts every entity through Contract-Based REST + OData v4 once, transforms to Parquet plus original-document binary, loads to the archive with full reconciliation evidence (counts, sums, hashes signed and timestamped). Hybrid scenario: while Acumatica still runs in parallel during the Fusion migration window, scheduled nightly delta extracts keep the archive current right up to cutover. Post-cutover, Acumatica goes read-only and the archive becomes the authoritative source. Subscription scenario: customers who aren't migrating but want to escape the consumption-based pricing run a one-shot full extract plus optionally a weekly delta until the subscription expires.
Custom field values are preserved as first-class columns in the archive — they're not collapsed into a generic blob. Every xRP-extended DAC field appears with its actual column name, data type and historical values intact, so a query like 'show all customers with custom field PreferredPaymentTerms = NET30 in FY2021' returns instantly. Generic Inquiry definitions themselves are stored as metadata and the underlying data they queried is available in the archive, so any saved Generic Inquiry output can be reconstructed years later. Acumatica Report Designer reports are similarly preserved with their parameter histories so a 2019-as-of report is reproducible in 2026.
30-minute call. We'll walk through your Acumatica data volume, attached-document footprint, xRP customizations and consumption-pricing renewal date — and give you a concrete acumatica cloud archive plan with payback math.