Pre-built sage 300 data migration for financials, distribution, projects and payroll. SQL Server direct extractors, per-company database harmonisation, GLAMF to COA crosswalks, FBDI Journal/AP/AR/Item emitters, row-level reconciliation. Audit-ready evidence at every load.
The hard part isn't reading from SQL Server. It's harmonising a dozen per-company databases without losing source-document traceability or breaking multicurrency revaluation.
Sage 300 — descended from Accpac and before that from Computer Associates' acquisition of Basic Software Group's Easy Business Systems — presents a SQL Server data model built around one database per company. Each company database contains its own CUSTOMER, VENDOR, ITEM, GLAMF (account master), GLPOST (postings), AP and AR sub-ledgers, IC inventory tables, OE sales orders, PO purchase orders, PM (Project & Job Costing) transactions and BK (Bank Services) reconciliation history. Oracle Fusion uses a fundamentally different shape — Legal Entities and Business Units across a single TCA party model, a single COA shared across the enterprise, and Fusion Inventory/Order Management/Procurement/Projects on a single instance.
Every sage 300 data migration to Oracle Fusion has to bridge those gaps without breaking the audit chain that links a Fusion GL journal line back to its original Sage 300 source document. Custom SQL extraction and one-off transformation can do it — but every domain becomes a multi-week negotiation between functional, technical and audit teams. Syntra ETL replaces that with pre-built crosswalks refined across dozens of Sage 300 conversions.
The same engine handles three deployment scenarios: full Sage 300 replacement (financials + distribution + projects → Fusion), financials-only migration with operations kept on Sage 300 (common for mid-market customers stepping into Fusion gradually), and the consolidation pattern where multiple Sage 300 entities consolidate into a single Fusion ERP instance during M&A integration.
The transformations Syntra ETL ships pre-built. No custom SQL scaffolding, no multi-month bespoke conversion development.
CUSTOMER/VENDOR/ITEM masters walked across every company database, deduplicated by name/tax-ID/address fingerprint, prefixed with company-of-origin, consolidated into Fusion TCA/Supplier/Item with original IDs preserved as cross-reference.
Sage 300 GLAMF account master walked across companies, segment usage profiled, mapped to Fusion's 6-segment COA. Custom analytical segments routed to COA segments, DFFs or OTBI dimensions per reporting materiality.
Daily/spot/contract exchange rate history loaded to Fusion Daily Rates. Period-end revaluation re-run in Fusion to confirm unrealised gain/loss matches Sage 300 to the cent.
Sage 300 Intercompany Transactions migrated as Fusion Intercompany journals with original IC document numbers preserved. Consolidation eliminations re-modelled in Fusion ICA or EPM.
SDK custom module outputs and Visual Basic script-generated transactions preserved with original metadata so audit drill-back continues to identify the originating customisation post-cutover.
IRS 7-year, CRA 6-year, HMRC 6-year, German GoBD 10-year, GDPR HR retention preserved end-to-end. Supporting documents and approval trails carry through to Fusion attachments or long-term archive.
A repeatable load order that respects Fusion's data dependencies. Skip a step and your AP invoice load fails on missing suppliers or your GL load fails on missing accounts.
Fusion enterprise structures, ledgers, BUs, COA segments, fiscal calendar, item catalogs, source-system codes configured. Loaded via FSM tasks — not user-facing data, but everything downstream depends on it.
Harmonised TCA Parties (from Sage 300 per-company CUSTOMER), Suppliers (from VENDOR), Item Master (from ITEM), Bank Accounts, Tax Authorities. Loaded in dependency order — parties before customers, banks before bank accounts.
Open AP invoices, open AR invoices, in-flight sales orders, open purchase orders, WIP project transactions migrated via FBDI. Aging buckets reconciled against Sage 300 aged trial balance to the cent.
10+ years of GLPOST transaction history, AP/AR aging history, inventory movement history loaded if Fusion is the target archive; older history routed to long-term Sage 300 archive. Either way, queryable for SOX/GoBD audit.
Fiscal calendar aligned, multicurrency rate history loaded to Daily Rates, period-end revaluation re-run in Fusion to confirm unrealised gain/loss matches Sage 300 to the cent. Intercompany documents loaded and eliminated.
Final delta replay, parallel-period reconciliation, sign-off pack (GL trial balance, AP aging, AR aging, inventory valuation — Sage 300 vs Fusion to the cent). Production cut to Fusion.
Every sage 300 data migration load produces signed drill-downable reconciliation reports.
Source Sage 300 document count vs Fusion-loaded document count per company per period. Journal counts, AP/AR document counts and inventory movement counts reconciled separately. Variance threshold zero.
Debit/credit totals per ledger per period, AP and AR aging buckets, inventory valuation per location, multicurrency revaluation gain/loss reconciled to Sage 300 source. Variance flags surface before any subsequent load is allowed.
Each Sage 300 transaction content-hashed at source and re-hashed post-Fusion-load. Hash drift indicates transformation bug or corruption — surfaced with row-level diff.
Sage 300 trial balance per period vs Fusion trial balance, drillable to journal line, subledger document and originating Sage 300 source document.
Daily rate loads validated against Sage 300 rate history. Period-end revaluation unrealised gain/loss in Fusion reconciled to Sage 300 to the cent per currency per business unit.
Sage 300 Intercompany Transactions loaded to Fusion ICA. Elimination matrix produced and reconciled to Sage 300 consolidated trial balance for the parallel-run period.
Sage 300 data migration is the process of moving GL postings (GLPOST), chart of accounts (GLAMF), per-company customer and vendor masters (CUSTOMER, VENDOR), AP invoices and payment history, AR invoices and receipt application, inventory master and movement history (ITEM and IC tables), sales and purchase orders, Project & Job Costing transactions, multicurrency rate history and intercompany documents from your Sage 300 (Accpac) SQL Server backend into Oracle Fusion's General Ledger, Payables, Receivables, Inventory, Order Management, Procurement and Project Portfolio Management. Syntra ETL handles both bulk historical loads and ongoing delta replay during cutover with pre-built SQL extractors, governed crosswalks for per-company masters, and Oracle-validated FBDI output.
The terms get used interchangeably but the distinction matters: sage 300 data migration is the end-to-end project (extract + transform + load + reconcile + cutover), while sage 300 data conversion is the transformation layer specifically. Syntra ETL's Sage 300 conversion engine ships pre-built rules for GLAMF account → Fusion COA segment mapping, per-company CUSTOMER deduplication and TCA party design, item-category to Fusion Item Catalog routing, multicurrency rate history loading, intercompany document mapping and Crystal Reports rebuild planning. These rules — refined across dozens of Sage 300 conversions — replace 3–6 months of bespoke SQL and SDK development on a consultant-led project.
Sage 300 stores one SQL Server database per company. Sage 300 data migration projects routinely encounter a dozen or more databases each containing its own CUSTOMER, VENDOR, ITEM, GLAMF and GLPOST tables, often with overlapping party IDs (the same customer ID 'CUS0001' meaning entirely different customers in different databases). Syntra ETL's per-company extractor connects in parallel, prefixes source records with the company-of-origin database name, builds a unified party dictionary that deduplicates by name, tax-ID and address fingerprint, and produces consolidated FBDI files for Fusion TCA. The original per-company customer/vendor ID is preserved as a cross-reference attribute for audit drill-back.
Yes. Sage 300's GL account structure is configurable (typically 1–4 segments beyond the natural account), and customers extend it with custom analytical codes for cost centers, projects, departments and intercompany affiliates. Syntra ETL's Sage 300 converter walks every active GL account in GLAMF across every company database, identifies which segments drive material reporting splits, and proposes routing to Fusion's 6-segment COA. Custom GL segments collapse into Fusion COA segments where reporting requires them, route to Fusion DFFs for analytical-only context, or feed OTBI dimensions for legacy reporting reproduction. The mapping is reviewed by finance leadership before any data is loaded so post-go-live reporting matches expectations.
Syntra ETL emits Fusion-native load formats for every Sage 300 data domain: FBDI Journal Import for GLPOST history, FBDI AP Invoice Import for AP transactions, FBDI AR Transaction Import for AR invoices and receipts, FBDI Item Import for ITEM master, FBDI Supplier Import for VENDOR master, TCA Party Import for harmonised CUSTOMER, FBDI Sales Order Import for OE history, FBDI PO Import for purchase orders, and FBDI Project Cost Import for Project & Job Costing transactions. Daily Rates load through Fusion's rate API. Every payload is validated against the current Oracle Fusion 26x release schema before submission, so validation errors surface locally — not in a 4-hour Fusion ESS job that fails on row 47,000.
Every transaction extracted from Sage 300 is hashed at the source (header hash + detail-line hashes). Every transaction loaded into Fusion is re-hashed post-load. The reconciliation engine compares counts (journals, AP invoices, AR invoices, item movements), sum totals (debit/credit per ledger per period, AP aging buckets, AR aging buckets, inventory valuation per location) and hash signatures per business unit per period. Any record that fails Fusion validation is captured with the exact field-level reason ready for bulk fix. Output is a signed timestamped reconciliation pack: Sage 300 GL trial balance vs Fusion trial balance to the cent, AP aging vs aging, AR aging vs aging, inventory valuation vs valuation. Internal audit signs off on the pack directly.
Yes. After the initial bulk load, Syntra ETL captures Sage 300 deltas via SQL Server change-data-capture or modified-timestamp polling on each table family (GLPOST, AP invoices, AR receipts, inventory movements, sales orders) and replays them into Fusion through REST APIs and incremental FBDI. This supports the standard parallel-run pattern: Sage 300 continues taking transactions for 1–2 fiscal-period cycles while Fusion is validated to the cent. Once finance, operations and audit sign off, new transactions cut to Fusion and the Sage 300 environment moves to read-only archive mode. Sage 300 Payroll and any deferred modules can stay live past the financials cutover for a controlled tail period.
SOX requires 7-year retention of financial records with auditable trace from GL entry back to source document. German GoBD (Grundsätze ordnungsmäßiger Buchführung) requires 10-year retention with immutability evidence. UK HMRC and Canadian CRA require 6 years. Syntra ETL's Sage 300 data migration preserves the full audit chain: Fusion GL line → Fusion subledger document → original Sage 300 source document number → original Sage 300 supporting attachment. Multicurrency revaluation is re-run in Fusion against loaded Daily Rates so period-end unrealised gain/loss reconciles to Sage 300's revaluation history to the cent. Reconciliation evidence packs are signed and timestamped, ready for SOX, GoBD, HMRC or CRA examination.
30-minute call. Walk through your Sage 300 module footprint, per-company database estate, customisation profile and historical retention requirements — leave with a concrete sage 300 data migration plan.