A SOX, IRS, HMRC, HIPAA, FERPA, GDPR, CCPA compliant PeopleSoft archive. Immutable storage, signed read-logs, sensitive-field masking, crypto-shredding for GDPR, pre-built regulator extracts. The archive your compliance officer can sign off on.
Auditors and regulators don't accept 'we keep the data'. They want evidence of how it's kept, who accessed it, and what controls prevented tampering.
Generic data archival satisfies the letter of regulatory retention requirements: the data exists, it's readable, the auditor can find what they need. What it doesn't satisfy is the spirit: how do you prove the data hasn't been tampered with since archive? Who has accessed which records? What controls prevent unauthorized changes? How do you handle GDPR right-to-erasure on data you committed to retain for 7 years?
The PeopleSoft compliance archive addresses every one of these questions with controls that are active by default — not configurations the customer has to remember to enable. Storage is immutable at the cloud-storage layer (object-lock + versioning). Every record carries a SHA-256 hash signature. Every read access is signed, timestamped, and exported to customer SIEM. Sensitive fields are masked by default with role-based unmask. Retention policies are enforced — no early deletion, even by customer admins. GDPR right-to-erasure is handled via crypto-shredding with signed deletion certificates.
These controls aren't theoretical. They're the controls customers in financial services, healthcare, higher education, and public sector need to pass SOC 2 Type II audits, HIPAA assessments, FERPA reviews, and regulator examinations — backed by signed, timestamped evidence the auditor can validate independently.
Each control is active by default. None requires customer configuration to turn on.
Object-lock + versioning at cloud-storage layer (S3, Azure Blob, GCS, OCI). Once written with retention rule applied, objects cannot be modified or deleted before retention expiry.
SHA-256 hash per record stored separately in versioned manifest. Any tampering detectable via manifest comparison. Cryptographic proof of integrity for the full retention window.
Every query signed and timestamped with user identity, query text, rows returned, data classification. Exported continuously to customer SIEM for independent retention.
SSN, bank account, salary, student SSN, PHI fields masked by default. Role-based unmask requires explicit grant. Unmask operations logged and signed.
Per-data-domain retention policies enforced at storage layer. No early deletion possible — not by Syntra ETL, not by customer admins, not by the cloud provider.
Per-subject encryption keys; right-to-erasure destroys the key, rendering data unrecoverable. Signed, timestamped deletion certificate as evidence of compliance.
Adds 2–4 weeks to the standard cloud archive deployment for regulatory scope and control validation.
Inventory which compliance regimes apply to which PeopleSoft data domains. SOX scope (Financials), HIPAA scope (HCM with PHI), FERPA scope (Campus Solutions), GDPR/CCPA scope (any EU/CA data subjects). Per-jurisdiction retention requirements mapped.
Immutable storage configured with appropriate retention durations per data domain. Sensitive-field masking rules per data class. Role definitions per consumer type. Read-log pipeline to customer SIEM established.
Standard PeopleSoft data extract and Parquet conversion, with SHA-256 hash signatures captured per record and stored in versioned manifest. Initial integrity baseline established.
Pre-built extract formats configured for each applicable regulator: IRS 1099 reproduction, W-2 history, payroll register, GL detail per period; HMRC VAT records; FERPA transcript reproduction; HIPAA PHI access reports; GDPR data subject access request response.
Legal hold workflow configured, e-discovery search and extract procedures documented, chain-of-custody tracking established. Compliance officer and legal counsel walkthrough.
Independent audit walkthrough: SOC 2 controls validated, regulator-specific controls (HIPAA, FERPA, GDPR) walked through, evidence packs reviewed. Compliance officer signs off on archive as system of record for retention purposes.
Six standard extract formats that satisfy 80% of regulator and auditor requests without ad-hoc work.
Signed, timestamped trial balance per period per ledger, with drill-down to journal line and originating sub-ledger source. SOX 404 internal-controls evidence ready for external audit.
Pre-built 1099 reproduction, W-2 history, payroll register per pay period, AP voucher detail per vendor. IRS-format deliverables for federal audit, state-format for each US state.
UK-specific VAT record extracts, corporation tax records, PAYE history. HMRC Making Tax Digital format compatibility for the required digital records.
Full read-log of PHI-containing fields per data subject, per requester, per time period. Standard HIPAA risk-assessment and audit-control deliverable.
Campus Solutions student record reconstruction: enrollment history, financial aid, billing, grades — in FERPA-compliant format for transcript reproduction or directory information requests.
Data subject access request response: every PeopleSoft record relating to the data subject, in machine-readable format, with metadata on lawful basis, processing purpose, retention period.
A PeopleSoft compliance archive is a regulatory-grade archival of PeopleSoft data engineered specifically to satisfy SOX, IRS, HMRC, HIPAA, FERPA, GDPR, CCPA, and similar retention requirements. It differs from a generic data archive by adding the controls regulators expect: immutable storage with tamper-evidence, cryptographic hash signatures per record, signed and timestamped audit logs of every read access, role-based access with sensitive-field masking, retention-policy enforcement (no early deletion), defensible deletion at end-of-retention (with proof), and pre-built regulator-deliverable extract formats. The Syntra ETL PeopleSoft compliance archive ships with all of these controls active by default — not as configuration the customer has to remember to turn on.
SOX (Sarbanes-Oxley) — 7-year retention for financial records, immutable storage, signed read-access logs, full evidence-of-control. IRS — 7-year retention for payroll, AP, AR with pre-built audit-deliverable formats (1099 reproduction, W-2 history, payroll register). HMRC (UK) — 6+ year retention for VAT and corporation tax records. HIPAA — 6-year minimum retention for PHI-containing HCM data with role-based access, sensitive-field masking, full read-log, BAA available. FERPA — typically indefinite retention for Campus Solutions student records with registrar-level role partitioning. GDPR/CCPA — right-to-erasure with cryptographic proof, data-residency controls, lawful-basis annotation. SOC 2 Type II, ISO 27001, FedRAMP-aligned, PCI-DSS compatible.
At the storage layer using object-versioning + object-lock (S3 Object Lock, Azure Blob immutable storage, GCS Bucket Lock, OCI Object Storage retention rules). Once an archive object is written and the retention rule is applied, the object cannot be modified or deleted before the retention expiry — not by Syntra ETL, not by customer admins, not by the cloud provider. Compliance officers get cryptographic proof of write-once behavior on demand. Every archive object also carries a SHA-256 hash signature stored separately (in a versioned manifest), so any post-write tampering would be immediately detectable.
Through record-level redaction with cryptographic proof of deletion. Standard immutable archives can't delete data — but GDPR Article 17 requires it. The Syntra ETL PeopleSoft compliance archive implements 'crypto-shredding': sensitive fields per data subject are encrypted with a per-subject key; right-to-erasure executes by destroying the per-subject key, rendering the data permanently unrecoverable. A signed, timestamped deletion certificate documents the operation. The non-sensitive metadata (anonymized) remains for aggregate auditing, but the personal data is mathematically destroyed.
Yes. Legal hold can be applied to specific records, specific data subjects, specific date ranges, or specific transaction types — preventing both deletion and modification for the duration of the hold. Holds are logged, attributable, and reversible only with appropriate authorization. E-discovery features include: keyword search across archived data, faceted filtering (by employee, date, ChartField, vendor), defensible extract production with signed manifests, and chain-of-custody tracking. Standard request response time: hours, not weeks.
Through three artifact types. (1) Read-access log: every query against the archive is signed and timestamped with user identity, query text, rows returned, and data classification accessed. Logs are exported continuously to customer SIEM (Splunk, QRadar, Sentinel, Sumo Logic, Datadog) for independent retention. (2) Periodic access-control attestation: monthly automated report listing every role, every user assigned to each role, every data scope per role, and a diff vs the previous month. (3) On-demand evidence pack: PDF + CSV showing access control state at any specified historical date, signed and timestamped — auditor sees exactly what controls were in place during the audit period.
A general cloud archive prioritizes query convenience and cost. A compliance archive adds regulator-grade controls on top: immutability enforcement, signed read-logs, sensitive-field masking, retention-policy enforcement, GDPR right-to-erasure with crypto-shredding, pre-built regulator extracts, defensible deletion. The Syntra ETL PeopleSoft compliance archive includes both: query convenience identical to the cloud archive, plus the additional compliance controls active by default. Customers in regulated industries (financial services, healthcare, higher education, public sector) typically need compliance-archive controls; customers in less-regulated industries may choose the general cloud archive.
6–12 weeks for a typical environment, depending on regulatory complexity. The core data archival (extract, transform, load to immutable cloud storage) follows the same 6–10 week pattern as the standard cloud archive. The additional compliance work adds 2–4 weeks: regulatory scope mapping (which controls apply to which data domains), retention-policy design (per data class per jurisdiction), legal-hold and e-discovery procedure design, regulator-deliverable extract format configuration, BAA and DPA execution if applicable, customer SIEM integration for read-log export, and compliance-officer training. For higher-education environments with FERPA + state public-records + accreditation requirements, the regulatory scope work is typically longer.
30-minute call. Walk through your compliance footprint (SOX, IRS, HMRC, HIPAA, FERPA, GDPR, CCPA), data residency requirements, and retention policy — leave with a sized compliance archive plan.