Purpose-built infor lawson compliance archive for SOX 7yr, HIPAA 6yr federal + state extensions (often 10–30yr), IRS 4–7yr, Joint Commission, OIG/CMS, Anti-Kickback Statute, state public-records statutes. Retention-floor enforced. State-aware. Signed evidence packs for every audit.
Both store the data. The compliance archive enforces retention, produces regulator-aligned evidence, supports legal hold, and applies state-specific healthcare retention floors per record automatically.
US health systems and public-sector organizations running Infor Lawson carry uniquely long retention obligations. SOX requires 7-year financial record retention with auditable evidence chain. HIPAA federal minimum is 6 years, but every state extends it — California 7 years post-discharge, Texas 10 years, New York age-of-majority + 6 for minors, Maryland until age 21 for minors. Joint Commission demands continuous documentation of credentialing, competency and mandatory training. OIG/CMS compliance audits look back across multi-year windows. Anti-Kickback Statute and Stark Law require fair-market-value documentation for physician compensation and GPO contracts. IRS wants 4–7 years of payroll tax records. Public-sector Lawson deployments add state public-records statutes — often 7–25 years.
A regular cloud archive holds the data. The infor lawson compliance archive does five things on top: (1) retention-floor enforcement — records cannot be deleted before the longest applicable policy permits, regardless of who's logged in; (2) state-aware retention — per-record retention is set based on patient state of service, automatically; (3) legal hold support — litigation-held records are immutable indefinitely; (4) regulator-aligned evidence packs — pre-built signed extracts for every regulator that might ask; (5) chain-of-custody documentation per extract — every read produces signed access evidence that holds up in audit.
The result: when a HIPAA OCR audit, a CMS compliance review, a state Department of Health survey, a Joint Commission survey or a Department of Justice Anti-Kickback inquiry arrives, the response is producing a signed evidence pack from the infor lawson compliance archive — not scrambling to reconstruct documentation from a half-running legacy Lawson tenant nobody has touched in three years.
These are the protections that turn an archive into a compliance platform.
Records cannot be deleted before the longest applicable policy permits. Even administrators cannot override. Audit log captures every deletion attempt.
Per-record retention set based on patient state of service. Multi-state health systems get per-state policy enforcement automatically. Retention recalculated when minors reach age of majority.
Records under litigation hold are immutable indefinitely, regardless of retention policy. Hold scope: by patient, by date range, by record category, by ad-hoc query.
Pre-built signed extracts for SOX, HIPAA OCR, IRS, state surveyors, Joint Commission, OIG/CMS, AKS/Stark. Templates updated when regulator guidance changes.
Every read produces signed access evidence with timestamp, requestor, scope and purpose. Holds up under hostile cross-examination in litigation.
BAA-covered infrastructure with state-jurisdiction geo-pinning so PHI stays in legally-required region. GDPR support for EU operations.
AES-256 at rest with customer-managed keys, TLS 1.3 in transit. RBAC aligned to LSF role inheritance. Read-access audit logging 7-year retention.
Standard timeline 12–18 weeks. Slightly longer than regular cloud archive due to regulator-aligned evidence pack work and state retention configuration.
Per-regulator retention requirements mapped (SOX, HIPAA federal + state, IRS, Joint Commission, OIG/CMS, AKS/Stark). Per-state healthcare retention rules configured. Legal hold support requirements scoped.
Lawson DB credentials provisioned, Process Flow subscription, LSF metadata access. Data scope agreed per pillar per state per data domain. Cloud account provisioned under BAA with geo-pinning.
Lawson historical data extracted table by table. Parquet staged in cloud object storage partitioned by company + fiscal year + state. Hash-signed manifests. Attachments retrieved.
Retention-floor enforcement activated, state-aware retention policy configured per record, legal-hold workflow tested, regulator-aligned evidence pack templates deployed for SOX/HIPAA/IRS/JC/OIG/AKS.
Chief Compliance Officer, Privacy Officer, Internal Audit Director and external counsel review. Sample evidence packs validated against current audit defense scenarios. Sign-off received.
Compliance archive go-live, monthly compliance access reports activated, quarterly retention policy review scheduled. Legacy Lawson tenant moves to scheduled decommissioning.
The infor lawson compliance archive produces signed evidence packs on demand. No manual reconstruction when an auditor arrives.
Trial balance + journal detail + AP/AR + Fixed Asset history per fiscal year with auditable trace to original supporting documents (POs, invoices, contracts).
PHI inventory by category, access log by user by record by purpose, retention policy enforcement evidence, hash-signature continuity proof. State-jurisdiction documentation.
Credentialing + competency + license timeline by physician/nurse, mandatory training completion, staffing-ratio documentation by unit by shift, position-control history.
Federal supply-chain procurement compliance, Medicare/Medicaid billing documentation trail, compliance program evidence per Federal Sentencing Guidelines.
GPO contract pricing tier compliance per contract per year, physician compensation FMV documentation, vendor rebate trails, physician-owned-entity disclosure history.
Payroll tax history per quarter, 1099 history per vendor per year, W-2 history per employee, tax-deposit reconciliation. Aligned to IRS audit guide format.
An infor lawson compliance archive is a cloud-hosted, immutable, retention-policy-enforced repository of Lawson S3 history specifically built to satisfy the regulatory retention obligations that apply to US health systems and public-sector organizations running Lawson: SOX 7-year financial records, HIPAA 6-year federal medical record minimum extended by state law (often 10–30 years), IRS 4–7 year tax records, state-specific healthcare retention (California 7yr post-discharge, Texas 10yr, New York 6yr after discharge / age of majority +6 for minors), Joint Commission credentialing and competency documentation, OIG/CMS compliance audit support, Anti-Kickback Statute documentation for GPO pricing and physician compensation, and state public-records statutes for govt deployments. The infor lawson compliance archive is queryable on demand and produces signed evidence packs for every regulator.
Both store the legacy Lawson S3 data with full fidelity, but the compliance archive adds five regulatory-grade enforcement layers: (1) retention-floor enforcement — records cannot be deleted before the policy permits, even by administrators; (2) legal hold support — records under litigation hold are immutable indefinitely regardless of retention policy; (3) regulator-aligned evidence packs — pre-built signed extracts for SOX, HIPAA OCR, IRS, state surveyors, Joint Commission, OIG/CMS; (4) chain-of-custody documentation per extract — every read produces signed access evidence; (5) HIPAA-grade BAA hosting with state-jurisdiction geo-pinning so PHI stays in the legally-required region. The regular cloud archive does retention; the infor lawson compliance archive does retention + enforcement + evidence.
Configurable per data domain to match the longest applicable obligation. Default policy: SOX financial records 7 years; HIPAA medical/clinical records 6 years federal minimum extended to state (CA 7yr post-discharge, TX 10yr, NY 6yr adult / age of majority +6 minor, MD 5yr or until age 21 for minors, PA 7yr, FL 5yr after last contact); IRS payroll tax 4–7yr, IRS 1099 records 4yr; Joint Commission credentialing per accreditation policy; OIG/CMS compliance audit documentation per statute of limitations (often 6–10 years); Anti-Kickback Statute documentation per regulator practice (commonly retained 7+ years); state public-records statutes for govt customers. The archive enforces the retention floor so records can't be deleted prematurely, even by administrators.
Yes. The archive holds SOC 2 Type II attestation and aligns with HITRUST CSF controls. HIPAA-aligned protections: AES-256 encryption at rest with customer-managed keys, TLS 1.3 in transit, role-based access control aligned to LSF role inheritance, full read-access audit logging (who/what/when/why), 7-year audit-log retention by default. Signed Business Associate Agreement covers the archive infrastructure. For HIPAA OCR audits, the archive produces signed evidence packs showing: which PHI categories are retained, who has accessed which records and when, what retention policies are enforced, and that the data has not been altered since archival (hash-signature continuity).
Surveyors arrive on short notice and demand documentation across multi-year retention windows. The infor lawson compliance archive produces signed evidence packs for: physician credentialing timeline (license dates, board certifications, mandatory training), nursing license + competency assessments by unit by year, mandatory training completion records, position-control history showing staffing levels by unit by shift, payroll cycle compliance for staffing-ratio requirements, supply-chain compliance for federally-purchased items, and Anti-Kickback Statute documentation for GPO arrangements and physician compensation. Evidence packs are signed with timestamp and hash so surveyor evidence chain is irrefutable.
Yes — the retention policy engine is state-aware. For each PHI/medical record category, the archive enforces the most stringent applicable rule: California requires 7 years post-discharge for adults and minor's age of majority + 1 year (typically 19); Texas requires 10 years from date of last service; New York requires 6 years after discharge for adults and age of majority + 6 years for minors; Maryland requires 5 years from creation or until the patient is 21 for minors; Florida requires 5 years from last contact; Pennsylvania requires 7 years from creation. The archive applies the floor per record based on patient state of service. Multi-state health systems get per-state policy enforcement automatically through the infor lawson compliance archive.
Anti-Kickback Statute investigations focus on fair-market-value documentation for physician compensation, GPO contract pricing tier compliance, supply-chain rebate accruals, and any vendor relationship that could constitute improper inducement. The archive retains all CTRHEADER/CTRTIER/CTRREBATE GPO contract data, all physician compensation history in PAEMPLOYEE/PAYHIST, and all vendor master + 1099 history with full retention. Signed evidence packs are produced on demand showing: tier-pricing compliance per GPO contract per year, physician compensation FMV documentation, vendor relationship history with payment and rebate trails. Same applies for Stark Law referrals and physician-owned-entity documentation.
Standard timeline 12–18 weeks (slightly longer than a regular cloud archive due to the regulator-aligned evidence pack work and state retention policy configuration). 2–3 weeks for connectivity and discovery; 4–7 weeks for full historical extract; 2–3 weeks for query layer and security; 2–3 weeks for retention policy configuration per state and per data domain; 2 weeks for evidence pack templates (SOX, HIPAA OCR, IRS, state surveyors, Joint Commission, OIG/CMS, AKS/Stark); 1–2 weeks for compliance team validation and sign-off. Most health systems stand up the infor lawson compliance archive in parallel with Fusion migration so day-one post-cutover the legacy data is regulator-ready.
Book a 30-minute discovery call. We'll walk through your applicable regulators (federal + state), retention obligations, audit defense scenarios and current compliance documentation gaps — and give you a concrete compliance archive plan before the call ends.